Executive Assistant

Overview

The Forum Group seeks an Executive Assistant to provide comprehensive administrative support to our executive leadership. This role involves managing a broad range of business-related tasks including report preparation, travel coordination, minute-taking, and general organizational duties. Candidates should possess a thorough knowledge of the Microsoft Office suite, demonstrate rapid problem-solving abilities, and have prior experience in executive or administrative support roles.

Key Responsibilities

• Drafting and preparing financial documents, reports, memos, invoices, letters, and other correspondence.
• Managing phone communications by answering calls, directing them appropriately, or taking messages.
• Carrying out basic bookkeeping functions to support office finances.
• Maintaining and retrieving corporate records, documentation, and reports.
• Conducting research and collating data for the preparation of materials for board, committee, and executive presentations.
• Assisting with meeting preparations and accurately recording meeting minutes.
• Welcoming visitors and assessing their eligibility to meet with executives.
• Utilizing various software tools for word processing, spreadsheets, databases, and presentations.
• Reviewing and distributing incoming memos and correspondence as necessary.
• Coordinating travel arrangements for executives.
• Overseeing office duties such as ordering supplies and managing records databases.
• Previous experience as a virtual assistant is required.
• Sorting and distributing incoming faxes, emails, and other communications.
• Providing general administrative support across the executive team.

Qualifications and Requirements

• Demonstrated experience as an executive assistant or comparable administrative support position.
• Extensive proficiency with the full Microsoft Office suite.
• Minimum education of a high school diploma.
• Strong organizational skills with the ability to prioritize daily tasks effectively.
• Capability to meet deadlines in a fast-paced and changing environment.
• Proactive problem-solving mindset and sound decision-making skills.
• Excellent verbal and written communication skills at a professional level.