Executive Assistant

Overview

This position entails providing high-level executive assistance within a nationally recognized trade association headquartered in Washington, DC. The role supports top-level leadership, including the President/CEO and Executive Vice President, facilitating their daily operations and strategic initiatives.

Key Duties

• Manage complex calendars, coordinate meetings and travel plans, track expenses, and assist with project support for senior executives.
• Prepare and organize briefing documents for important meetings and events.
• Serve as the communication bridge between the executive team and internal staff, Board members, member organizations, and external industry contacts.
• Organize Board of Directors materials and handle related communications.
• Work alongside the Director of the Executive Office to support internal communications, event organization, and ongoing projects.
• Maintain availability for additional working hours when organizational demands arise.

Candidate Requirements

• Bachelor’s degree is mandatory.
• Between 4 to 6 years of experience providing executive administrative support.
• Preferably experienced in trade associations, Capitol Hill, or consulting/professional services sectors.
• Strong skills in Microsoft Office suite (Word, Excel, Outlook, Access, PowerPoint) and Adobe Acrobat.
• Proficient in Internet research and navigation.
• Exceptional command of written communication including grammar and proofreading.
• Exhibits sound judgment and maintains confidentiality with sensitive information.
• Highly organized and adept at managing multiple priorities and deadlines.
• Professional demeanor, especially in interactions with senior stakeholders.

Additional Information

• This role requires occasional travel and extra hours to support important meetings and events.
• Work will take place primarily in a professional office environment with a need for discretion and polish.

Benefits and Opportunities

• Competitive salary range from $90,000 to $110,000 per year depending on experience and qualifications.
• Eligibility for medical, dental, vision insurance, and 401(k) benefits.
• Chance to collaborate with C-suite executives at a respected national organization.
• Potential professional growth in related fields such as Communications, Government Affairs, or Regulatory Affairs.
• A supportive and well-established team culture with long employee tenures.