Executive Assistant

About Workday

Workday is a Fortune 500 company recognized as a leading AI platform for managing people, finances, and agents. We are dedicated to shaping the future of work to empower teams to focus on critical matters. Our cultural foundation rests on integrity, empathy, and enthusiasm, fostering an environment where individuals support each other to solve significant challenges with innovative and compassionate approaches.

About The Team

The DACH Enterprise Sales team spearheads our growth efforts in Germany, Austria, and Switzerland. Comprised of senior leaders, this team champions transformative enterprise sales strategies across the region. This full-time role offers flexibility, with the option to work from our offices in Munich or Berlin or remotely from anywhere within Germany. The role reports directly to the Group Vice President (GVP) of Sales for the DACH region.

This team differentiates itself through a blend of ambition and camaraderie, achieving exceptional results while fostering a supportive, accountable, and transparent environment. Every aspect of our work is aimed at delivering a brighter day for all, with this role instrumental behind the scenes.

Role Overview

The Executive Assistant will serve as a trusted partner providing high-level support to the GVP for the DACH region and assisting four senior sales leaders across Germany and Switzerland. This position extends beyond typical assistant responsibilities, combining executive assistance with program management to ensure seamless operations and create conditions conducive to success.

Key Responsibilities

• Expertly manage complex schedules, coordinate extensive travel arrangements, and handle correspondence for multiple VP-level executives across two countries to maximize productivity and alignment.
• Lead strategic project management efforts by planning and executing regional programs, including leadership visits, training bootcamps, return-to-office initiatives, and onboarding sessions, ensuring all timelines and coordination are meticulously managed.
• Develop polished executive briefing materials and presentations to prepare leadership for customer engagements, internal reviews, and regional gatherings.
• Oversee comprehensive event planning from start to finish, including logistics, catering, accommodation, evening events, speaker coordination, and executive readiness to embody the Workday experience.
• Provide broad administrative and operational support to the office and local German field teams, managing communications, correspondence dispatch, and coordinating market activities and customer events.
• Assist office management with health, safety, and security responsibilities, including compliance with safety protocols, first-aid coordination, and identity verification processes.

Candidate Profile

The successful candidate will possess excellent multitasking capabilities combined with strong interpersonal and project management skills. Proactivity is crucial in delivering high-level executive support and efficiently managing multiple calendars. The role requires discretion and the ability to handle confidential and critical projects in a dynamic, fast-paced environment.

Minimum Qualifications

• A minimum of four years’ experience as an executive or administrative assistant, or office coordinator supporting senior leaders in a high-velocity setting.
• Demonstrated expertise in managing complex calendars, travel logistics, and multi-leader scheduling.
• Completion of professional education or equivalent practical experience.
• Fluency in German and English, both written and verbal, with confidence in engaging C-level and senior executives and tailoring communication to diverse audiences.

Preferred Qualifications

• Proficiency in MS Office applications (Outlook, Word, Excel, PowerPoint), including crafting executive-level presentations and managing data across multiple digital platforms.
• Familiarity with AI tools to enhance executive support productivity through automation, scheduling optimization, and operational streamlining.
• An eye for detail and accuracy with the ability to identify inconsistencies and maintain high standards in documentation, events, and communication.
• Exceptional time management and autonomy, capable of balancing competing priorities and delivering quality results independently.
• Ability to remain adaptable and composed in a fast-changing environment, embracing a solution-oriented approach to challenges.
• Strong team collaboration skills, fostering positive intra-organizational relationships and contributing to a supportive workplace culture.

Work Environment & Flexibility

For candidates based in Munich or Berlin, a hybrid work model applies with an expectation to be physically present at least 50 percent of the time, including business travel. Remote employees have opportunities to engage at company sites during key occasions.

Compensation & Benefits

The base salary for this role ranges from €69,800 to €104,800 per year, adjusted according to experience, skills, education, and business needs. Additional compensation may include bonuses and equity awards. Workday is committed to comprehensive employee benefits, promoting growth, development, and wellbeing.

Diversity & Inclusion

Workday is an equal opportunity employer that values diversity, including individuals with disabilities and protected veterans. We are dedicated to an accessible and inclusive hiring process. Applicants needing accommodations may request assistance.

Additional Information

We advise caution regarding third-party recruiting sites purporting to represent this role; Workday does not charge applicants any fees or require payment for coaching or consulting services during recruitment.