Executive Assistant

Overview

We are seeking a skilled Executive Assistant to provide dedicated support to a senior executive based in downtown Toronto. This full-time, in-office role suits someone who excels in dynamic, fast-paced settings and thrives on bringing organization and efficiency to complex, shifting priorities.

Key Responsibilities

• Manage a highly demanding and fluid calendar, prioritizing and adjusting appointments thoughtfully.
• Proactively anticipate the executive's needs by identifying and resolving conflicts beforehand.
• Serve as a trusted gatekeeper, controlling access and prioritizing requests to safeguard the executive's time.
• Arrange detailed travel plans, coordinate meetings, presentations, and special functions.
• Develop and prepare meeting documentation, agendas, communications, and follow-up materials.
• Establish and nurture effective relationships with senior leadership, clients, board members, and external partners.
• Handle highly confidential and sensitive information with utmost discretion.
• Maintain executive organization, preparedness, and information flow, adapting swiftly to changing demands.
• Ensure diligent follow-through on commitments, avoiding any oversights.
• Maintain professionalism and composure amid rapidly changing priorities.

Required Qualifications

• Minimum of five years' experience supporting senior executives or C-suite leaders.
• Exceptional skills in organization and time management.
• Resilience with a thick skin, maintaining composure under shifting demands and feedback.
• Confidence to tactfully push back and influence decisions when appropriate.
• Excellent communication skills paired with strong executive presence.
• Adeptness in reading situations and navigating diverse personalities diplomatically.
• Proactive, solutions-focused problem-solving capabilities.
• Ability to handle multiple urgent tasks simultaneously while maintaining accuracy.
• Utmost professionalism and discretion in all matters.

Additional Information

This is an existing vacancy requiring office presence from 8:00 AM to 5:00 PM, five days per week. Compensation is up to CAD 90,000 annually. The employer is an equal opportunity organization committed to accessibility and inclusivity. Applications will be considered carefully, with follow-ups to suitable candidates only.