Executive Admin (Front Office Executive)

About BioQuest Solutions

BioQuest Solutions works in the life sciences space, supporting pharmaceutical, medical devices, and nutrition companies with strategy and service solutions. Its work spans healthcare research, medical writing, creative services, and software technology, helping improve the quality and reach of care across countries. The organization operates through global offices in India, Malaysia, Singapore, Switzerland, the UAE, and the USA, and has been recognized as one of the fastest-growing knowledge-led companies in its field.

Role Overview

The Executive Admin / Front Office Executive will support travel coordination, expense tracking, vendor and procurement activities, and client-facing communication. The role also calls for strong Excel-based tracking and coordination with multiple internal and external stakeholders.

Key Responsibilities

• Arrange domestic and international travel, including ticket bookings, itinerary planning, visa support, and travel reimbursements.
• Track and reconcile company credit card usage, statements, and related expense records.
• Handle procurement and vendor coordination, especially for internal and external events, while managing budgets and cost controls.
• Maintain procurement budgets, vendor contact information, credit card expense trackers, and event expense sheets in Excel.
• Work with internal teams and vendors to make sure client requirements are delivered smoothly and on time.

Additional Information

The source included a preferred candidate profile section but did not provide any additional details beyond the responsibilities listed above.