Elementary School Secretary

Role overview

This is a permanent elementary school secretary position based at Sacred Heart in Paris, Ontario. The role is a 1.0 FTE appointment, scheduled for 35 hours per week across a 10-month school year, with a start date of August 27, 2026.

Working under the general supervision of the Principal, the secretary supports the day-to-day clerical and administrative needs of the school. The position also involves preparing board reports, keeping student records current, and helping the school operate smoothly while supporting student well-being.

Qualifications

• Completion of a one-year post-secondary secretarial program plus at least two years of directly related experience, or an equivalent combination of training and experience.
• Comfort working in a computerized office setting with word processing, spreadsheets, student information systems, accounting tools, desktop publishing, internet, email, scanners, and other common office equipment.
• Proven ability to work effectively in a busy elementary school environment, including strong time management and task prioritization.
• Well-developed interpersonal communication skills with the ability to interact professionally with staff, students, families, members of the public, and other contacts.
• Strong oral and written communication abilities, along with excellent telephone etiquette.
• Ability to respond to students in a calm, caring, and professional way.
• Capacity to handle confidential information with discretion.
• Working knowledge of board policies and procedures relevant to elementary schools.

Key duties

• Provide secretarial support to the Principal and Vice-Principal, including drafting correspondence, preparing reports and newsletters, maintaining files, and handling routine office tasks.
• Coordinate office administration for the school by answering calls, screening and directing inquiries, welcoming visitors, making outgoing calls, and managing incoming correspondence, emails, and faxes.
• Maintain a range of school records and operational information such as enrolment data, OSRs, family records, daily attendance, staff and class schedules, trip records, personnel and payroll reports, accounting details, banking records, statistical reports, petty cash, and fundraising cash.
• Support school activities and assist in interactions involving students, parents, and the general public.
• Prepare purchase orders for office and school supplies, including tender orders for school materials.
• Carry out other related duties assigned by the Principal.

Application requirements

• Applicants must submit both a cover letter and a resume.

Additional information

Preference will be given to candidates already in the Casual Secretary pool for permanent clerical roles.

About the employer

The Brant Haldimand Norfolk Catholic District School Board serves more than 13,000 students across Brant, Haldimand, and Norfolk counties, the City of Brantford, Six Nations of the Grand River, and Mississaugas of the Credit First Nation. The board employs approximately 2,100 full-time and part-time staff dedicated to Belonging, Teaching and Learning, and Wellness.

The district includes 28 elementary schools, 3 secondary schools, a multi-site Alternative Education school, and 3 administrative offices. It operates within three dioceses: Hamilton, London, and St. Catharines, and is located within about an hour of Toronto, London, and Kitchener-Waterloo.

As a Catholic community, the board works with families and community agencies to create safe, inclusive learning environments that help all learners reach their potential.

Equity, diversity and inclusion

The board is committed to fair hiring and welcomes applicants from all backgrounds, especially those who face systemic barriers. It values staff who can work respectfully across differences and contribute to the board’s strategic plan while supporting its Catholic values of equity and inclusion.

Accessibility and accommodation

The board recognizes its duty to accommodate and support inclusion in the hiring process. Reasonable accommodation may be provided for protected grounds under the Human Rights Code. Candidates needing disability-related accommodation during the application or interview process should request it in advance. Any accommodation-related information will be handled confidentially by Human Resource Services.

Closing note

Only candidates selected for interview will be contacted. The posting also names Carol Luciani as Chair of the Board and Michael McDonald as Director of Education & Secretary, and includes the board’s contact details and motto, “Excellence in Learning ~ Living in Christ.”