Administrative Support Assistant

Position Overview and Duties

The role involves overseeing administrative tasks such as personnel actions to ensure timely completion before deadlines. It requires the use of various office equipment like personal computers, fax machines, and scanners to electronically retrieve documents and messages, facilitating administrative workflows. A critical part of the job is proofreading reports, documents, and correspondence to correct format, spelling, and grammatical errors. Additionally, the candidate will analyze current office systems and processes and recommend enhancements for improved efficiency.

Employment Requirements

• U.S. citizenship is mandatory.
• The applicant must be deemed eligible for federal employment.
• Participation in direct deposit for pay is required.
• Successful completion of the E-Verify employment verification process is necessary for new hires within the Department of the Navy.
• Applicants currently serving as federal employees must have at least one year of experience at the next lower grade as of the closing date (time-in-grade rule).
• Appointments of retired military members within 180 days after retirement comply with applicable federal laws.
• Males born after December 31, 1959, must have registered for Selective Service.
• An interim or final security clearance must be obtained and maintained prior to starting the position; failure to do so will result in withdrawal of the job offer or removal.

Qualifications

Applicants must provide a resume that clearly shows at least one year of specialized experience equivalent to the GS-04 grade level or pay band in federal service, or comparable experience in the public or private sector demonstrating:

• Proficiency in operating office equipment including copiers, personal computers, and fax machines, used to create, edit, and manage emails, correspondence, reports, and presentations.
• Ability to develop spreadsheets, maintain databases, and track systems ensuring data accuracy and completeness.
• Experience reviewing documents for appropriate formatting, spelling, grammar, and punctuation accuracy.

Education may be substituted in lieu of specialized experience by successfully completing four years of education beyond high school. Transcripts must accompany the application if qualifying based on education.

Additional Information

• This position operates under the Department of Defense Priority Placement Program.
• There might be multiple vacancies filled through this announcement.
• A tentative job offer may be revoked if pre-employment requirements are not met or if the candidate fails to participate in required appointments.
• Applicants can opt-in to have their resume visible to hiring managers at similar positions in the local area for 180 days, increasing potential consideration without impacting the original application.
• Federal annuitants are subject to Department of Defense and Navy policies on employment.
• Priority Placement Program (PPP) and Interagency Career Transition Assistance Plan (ICTAP) applicants must meet specific criteria for priority consideration.
• Military Spouse Preference applicants must meet qualification standards at the highest grade level applied for.
• Candidates should demonstrate dedication to improving federal government operations, uphold American values, laws, and the Constitution.
• Federal employees are offered a comprehensive benefits package depending on position type and hours worked; inquiries regarding specific benefits should be directed to the hiring agency.