Administrative Personal Assistant

About HUTZEL CONSTRUCTION COMPANY, INC.

HUTZEL CONSTRUCTION COMPANY, INC. operates within a progressive work environment that embraces modern digital technologies and platforms to support business functions and communication with clients. The company prioritizes flexible, efficient tools similar to versatile software frameworks to enhance daily operations. Employees are encouraged to leverage technology thoughtfully to optimize workflows, documentation, and collaboration. The workplace values reliability, organization, and strong support for leadership and project management teams.

Role Overview

The Administrative Personal Assistant is responsible for delivering extensive administrative support to executives and office leaders, ensuring seamless remote operations. The position, available on a full-time or part-time basis, encompasses managing executive calendars, coordinating meetings, arranging travel plans, and preparing various reports and correspondence. Additional duties include managing communications such as phone calls and emails, maintaining filing systems, organizing documents, handling office supply orders, and coordinating visitor logistics. The assistant will also interact with internal personnel and external partners, assist with project-related administrative tasks, and protect sensitive information. The role contributes toward maintaining a professional, well-organized office environment and enables leadership to concentrate on strategic goals.

Qualifications

• Strong skills in personal and administrative assistance, including calendar management, travel coordination, and document organization.
• Experience in executive administrative assistance such as preparing reports, managing confidential materials, and supporting senior executives' priorities.
• Excellent interpersonal and communication abilities to interact professionally with diverse stakeholders, both verbally and in writing.
• Proficiency in standard office software tools including word processors, spreadsheets, email, and scheduling applications, coupled with a readiness to learn new digital platforms.
• Exceptional organizational aptitude, attention to detail, time management capabilities, and capacity to juggle multiple competing tasks efficiently in a fast-paced setting.
• High dependability, discretion, and professional conduct; familiarity with the construction sector or related fields is advantageous.
• Educational requirement includes a high school diploma or equivalent; advanced education such as business administration coursework or a related degree is beneficial.