Administration & Finance Assistant

About Ascendas Global

Ascendas Global is a prominent technology-driven cross-border supply chain and fulfillment partner, operating extensively across Southeast Asia. We support the infrastructure essential for contemporary global e-commerce and, through our SG50 Financing Project Team, we are advancing strategic capital solutions and corporate restructuring to expedite borderless growth.

Position Overview

We are looking for a detail-oriented and executive-level Administration & Finance Assistant to serve as a pivotal operational link between our executive leaders and external professional bodies. Situated at our Singapore HQ, your key responsibilities will involve managing corporate restructuring and entity conversions alongside corporate secretarial firms, and overseeing commercial financing milestones with loan intermediaries. This position requires excellent communication, precision in handling sensitive data, and a proactive approach.

Key Responsibilities

• Manage communication with Corporate Secretarial Firms to oversee complete entity conversion and restructuring processes for company directors.
• Track all phases of conversion, comprising document preparation, signatures, and filing with ACRA to ensure compliance deadlines are met.
• Collaborate internally with directors, shareholders, and multiple teams to obtain necessary approvals and signatures.
• Maintain and archive all mandatory corporate statutory paperwork, legal certificates, and approval records for compliance and audits.
• Provide ongoing updates to executive management, highlighting any possible bottlenecks or compliance delays.
• Function as the main operational liaison with financial brokers to lead commercial lending and financing projects.
• Support brokers in assembling comprehensive loan credit profiles, including corporate KYC, financial documents, bank statements, and company information.
• Oversee the sales pipeline for efficient communication between brokers, company directors, and internal teams.
• Arrange financing assessments, bank due diligence, and signing appointments.
• Prepare regular pipeline status reports documenting feedback and follow-up actions for management.
• Ensure smooth communication and data exchange between the China Operations Center and the Singapore Headquarters.
• Offer high-level administrative and operational assistance to the General Manager’s office as needed.

Requirements

• Education: Diploma or degree in Finance, Accounting, Business Administration, Corporate Secretarial Studies, or a related discipline.
• Experience: 1 to 2+ years, preferably with direct involvement in corporate registrations, ACRA filings, or small-to-medium enterprise (SME) business loans.
• Technical Knowledge: Familiarity with the Singapore Companies Act, ACRA compliance, and typical commercial lending procedures.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and comfortable interpreting basic financial and accounting documents.
• Fluent in English and Mandarin for effective interaction with regional entities and cross-border teams.
• Strong organizational skills, high confidentiality, integrity in handling sensitive corporate information, and exceptional multitasking in fast-paced settings.
• Preferred Qualifications: Independent experience with company formations, director changes, or filing annual returns.
• Knowledge of SME loan products from major banks (DBS, UOB, OCBC) is an advantage.
• Possession of Corporate Secretarial professional credentials (CSQP or equivalent) is favorable.
• Holding a valid Class 3/3A Singapore driving license is a plus.

What We Offer

• A competitive base salary with an accompanying performance-linked bonus scheme.
• Exposure to influential regional financing initiatives such as the SG50 Project.
• Exceptional opportunities to network with premier corporate secretarial firms, financial institutions, and banking partners.
• A dynamic, diverse, and internationally collaborative work culture.
• Comprehensive statutory benefits including mandatory CPF contributions, medical leave, and annual leave aligned with Singapore's Ministry of Manpower regulations.