Accounts Payable Specialist

About the company

Keelings is a family-run Irish business that is fully Irish-owned and focused on fresh produce. With operations spanning Ireland, the UK and mainland Europe, the company grows, sources and supplies high-quality fruit and vegetables. Its growth is driven by innovation, sustainability, strong partnerships and the commitment of its people.

Role overview

The Accounts Payable Specialist will support day-to-day payable operations across multiple business units, with a strong focus on payment processing, supplier administration, reconciliations and query resolution. The role requires accuracy, good organisation and the ability to work to strict deadlines in a busy office environment.

Key responsibilities

• Carry out bank payment processing in EUR, GBP and USD for all relevant business units, including BOLs and CAPS.
• Handle intercompany payment processing.
• Prepare weekly and month-end bank reconciliations involving a large transaction volume.
• Complete month-end creditor reconciliations for the Head Office business unit.
• Prepare, finalise and run supplier payment batches each week while meeting the required deadline.
• Check and validate new suppliers and supplier amendments in the internal master data system.
• Upload, match and process supplier invoices for two business units through SAP Concur.
• Generate weekly SAP Concur reports to monitor invoice and purchase order approval queues.
• Investigate supplier enquiries and resolve them in a professional, timely manner.
• Support the team in preparing accounts for payment.
• Assist the AP Team Lead with coordinating month-end close activities for each business unit.
• Provide cross-training support within the team to cover holidays and help onboard new starters.
• Help maintain a consistently high standard of service across the AP function.
• Develop working relationships with finance teams across the business units.
• Take on additional ad hoc tasks as assigned by management.
• Provide reception cover when needed.

Performance expectations

• Suppliers should be reviewed and set up promptly.
• Beneficiaries should be reviewed and set up promptly.
• Payment runs must be completed by the weekly deadline.
• Work must show strong attention to detail and consistent adherence to process.

Skills and experience

The ideal candidate will be comfortable working with Outlook and Excel, communicate clearly, stay organised and manage time effectively to meet tight deadlines. A customer-focused approach is important, along with flexibility to work outside normal hours when business requirements demand it.

Previous experience of up to 2 years in accounts payable and a busy office setting is preferred. An Accounts Technician qualification, or something similar, would be an advantage. Experience using SunSystems would also be beneficial. A good aptitude for numbers and the ability to work independently are desirable.

Education

A Leaving Certificate or higher qualification is required.

Benefits

• Staff discount at Keelings Farm Shop.
• Subsidised canteen.
• Free on-site parking, including electric vehicle charging access.
• Wellness initiatives, including wellness week.

Values

• People Matter
• Teamwork
• Integrity
• Passion for Achievement

Inclusion and diversity

Keelings is committed to building a diverse and inclusive workplace where different backgrounds, cultures, perspectives and experiences are welcomed and respected. The company encourages applications from all communities and is dedicated to fostering a genuine sense of belonging for every colleague.

Reasonable accommodation

If you need reasonable accommodation during the hiring process, you can let the recruitment team know at recruitment_keelings@keelings.com.

Recruitment process

• CV submission followed by an email confirming receipt.
• Phone screening.
• First interview.
• Second interview.
• Final outcome and feedback.

Additional information

This is an onsite full-time role based in Swords, County Dublin, Ireland. The position may require working beyond standard hours to support business needs. No salary, stipend, number of vacancies, start date or application deadline was specified.