Tendering Specialist - Government & PSU Clients

About the Company

ANJ Creations Pvt Ltd is a comprehensive advertising and marketing agency certified with ISO 9001:2015, ISO 27001:2013, and CMMI Level 3, and accredited by INS. It is empanelled with several organizations and operates from its headquarters in Delhi NCR along with branches in Mumbai, Jaipur, Lucknow, and Prayagraj. The agency specializes in Government, PSU, and Ministry campaigns and holds empanelment with DAVP.

Role Overview

The agency seeks a meticulous and execution-driven Tender Specialist to join its Delhi team. The role involves managing the entire tender process for advertising and marketing bids targeting Government, PSU, Ministry, and corporate clients. The successful candidate will be responsible for bid documentation, ensuring compliance, and submitting tenders within the required deadlines.

Key Responsibilities

• Oversee the full tender process, starting from identifying suitable tender opportunities to successful bid submission.
• Regularly monitor tender portals including GeM, CPP Portal, NIC, and various State e-Procurement platforms to find relevant tenders.
• Analyze RFPs, RFQs, and EOIs and develop compliance checklists accordingly.
• Prepare comprehensive technical and commercial bids along with declarations, annexures, and other supporting paperwork.
• Collaborate with cross-functional teams such as Creative, Finance, Business Development, and Operations to collect necessary information for bids.
• Guarantee compliance, correctness, and punctuality in tender submissions through diverse government procurement portals.
• Maintain and update records of company credentials, statutory certificates, work orders, financial and certification documents.
• Keep track of Earnest Money Deposits (EMDs), tender fees, bank guarantees, and maintain Management Information Systems for ongoing and completed tenders.

Desired Skills & Experience

• Demonstrated experience managing end-to-end tender activities in advertising, marketing, media, or communication agencies.
• In-depth understanding of government procurement procedures and tender documentation requirements.
• Practical knowledge of using Government Electronic Marketplaces such as GeM, CPP Portal, NIC, and e-tendering platforms.
• Strong documentation, proofreading, organizational, and coordination capabilities.
• Proficiency with MS Office suite (Word, Excel, PowerPoint) and document management tools (PDF handling).
• Ability to juggle multiple deadlines with precision and strong attention to detail.

Educational Qualifications

• A Bachelor's degree in any discipline is essential; an MBA degree is preferred.
• 4 to 6 years of relevant work experience in tender management specifically within an advertising, branding, media, or integrated marketing agency.

Additional Information

The role demands a proactive individual with a strong sense of ownership, proactive follow-up abilities, and the capability to work independently while effectively coordinating with multiple teams.