Senior Executive Assistant

Role overview

IPC is a global fintech organization focused on placing people at the heart of innovation. The company delivers cloud-based trading communication and managed connectivity solutions to financial institutions and capital markets worldwide, helping clients adapt to regulatory change, preserve market access, strengthen competitiveness, and improve operational performance.

This position supports the CEO and executive leadership team as a strategic partner rather than only an administrative assistant. The role is centered on helping the CEO stay focused on the highest-priority decisions by coordinating schedules, preparing materials, managing executive communications, and connecting work across the business and external stakeholders.

The office is in New York, NY, and the role follows a hybrid schedule with 3 days in the office. IPC’s hybrid approach is intended to support flexibility, collaboration, and high-performance teamwork, with roughly 60% of time spent onsite and about 40% remote. Depending on role and client needs, some employees may need to be in the office or at client locations more than 60% of the time. The final work schedule is agreed with the line manager before employment begins.

Direct support to the CEO

• Act as the CEO’s main day-to-day contact for scheduling, communication, and follow-up actions.
• Prepare briefing packs, background insights, and decision-support documents ahead of key discussions.
• Coordinate the CEO’s involvement in board sessions, investor meetings, and senior client interactions.
• Write, refine, and review speeches, presentations, and executive communications for both internal and external use.
• Handle sensitive and confidential information with care and professionalism.

Executive coordination and strategic alignment

• Monitor progress on CEO-led initiatives and help keep work aligned across departments.
• Work with the CEO and internal teams on leadership planning, executive priorities, and organizational coordination.
• Support leadership offsites, quarterly business reviews, and global town halls by shaping agendas and preparing content.
• Serve as a communication bridge between the CEO and senior leaders so action items are completed on time.
• Prepare executive-level reports, presentations, and communication materials for internal and external audiences.

Projects and operational management

• Take ownership of special projects and cross-functional assignments on behalf of the CEO, ensuring deadlines are met and risks are managed.
• Maintain executive dashboards, KPI tracking, and reporting used for CEO visibility.
• Support planning for executive and company-wide events, including strategy sessions and global town halls.
• Coordinate board meetings, investor meetings, and leadership offsites, including agenda setting and content preparation.
• Keep organizational charts and governance records current.

Travel and expense coordination

• Build detailed international travel plans for the CEO, including backup arrangements and risk considerations.
• Oversee expense submissions and procurement workflows for the CEO and executive leadership team.

Impact and working style

This is a strategic executive support role that sits between administration and business operations. It is designed for someone who can help leadership operate more effectively, communicate clearly, and execute with discipline. The role requires a high level of discretion, strong judgment, and the ability to improve executive workflows and overall efficiency.

IPC values inclusion, innovation, and open-minded collaboration. The company describes itself as a global ecosystem built on diverse backgrounds, perspectives, skills, and geographies, with a long-standing commitment to excellence and bold thinking.

Experience and capabilities needed

The successful candidate will bring deep experience supporting senior leaders, along with a strong mix of organization, communication, and project management skills. The role calls for someone who can manage multiple demands, stay composed under pressure, and handle confidential matters with integrity.

Progressive administrative experience is also valued, along with the ability to juggle changing priorities and take on additional responsibilities as they arise during the day or week.

Benefits and rewards

• Competitive base pay
• Medical, dental, and vision coverage
• Employer-paid short-term disability, long-term disability, AD&D, and life insurance
• Flexible spending accounts for healthcare and dependent care
• Health savings accounts with employer contributions
• Pet insurance
• Legal insurance
• Critical illness, hospital indemnity, and accident insurance options
• Commuter benefits
• Medicare services education program
• Financial wellness, fiduciary, and training support
• Identity theft insurance
• 401(k) and Roth plan with matching contributions
• Flexible PTO, sick leave, and public holidays
• Extra time off for charity work and volunteering
• Tuition reimbursement
• Certification bonus program
• Access to an internal e-learning platform
• Structured onboarding and peer mentor support
• Parental leave policy
• Free mental health programs, coaching tools, and therapy sessions
• Employee referral scheme

Additional information

Further details on benefits will be shared during onboarding. IPC also notes that it has supported groundbreaking solutions for clients for more than 50 years.

More information about the company, its culture, and its offerings is available on its careers and about pages.