Senior Document Controller

About the Company and Role

The Senior Document Controller will oversee the management, regulation, and maintenance of all project-related documentation throughout all phases of the project lifecycle. This position ensures the accurate handling, distribution, archiving, and maintenance of engineering, technical, commercial, and contractual documents in alignment with company policies, client expectations, and quality management standards.

Key Responsibilities

• Develop and sustain procedures and workflows for document control.
• Handle processing including receipt, registration, distribution, tracking, and filing of all project documents.
• Review all incoming and outgoing documentation for accuracy, completeness, and compliance before distribution.
• Maintain effective document numbering, revision control, and monitor approval statuses.
• Manage electronic document management platforms such as Aconex, Procore, SharePoint, or related systems.
• Collaborate with engineering, procurement, construction, quality assurance, and client teams to guarantee timely document submissions.
• Produce document status updates, transmittals, and maintain project document registers.
• Track overdue documents closely and engage stakeholders to ensure compliance.
• Preserve the confidentiality and security of sensitive project information.
• Archive project documentation following company policies and client requirements upon project finalization.
• Provide support during internal and external audits involving document control procedures.
• Coach and mentor junior document controllers on efficient document management methods and systems.
• Identify and implement improvements for document control processes and adopt best industry practices.

Qualifications and Experience

• Possess a Bachelor's degree or Diploma in Business Administration, Engineering, Information Management, or a related field.
• Have 7 to 10 years of experience in document control, ideally within construction, engineering, EPC, or infrastructure-related projects.
• Experience with large-scale, multidisciplinary project environments is preferred.
• Professional certifications in document control or records management will be considered an advantage.

Required Skills

• Expertise in Electronic Document Management Systems such as Aconex, Procore, SharePoint, Documentum, or comparable EDMS platforms.
• Advanced proficiency in Microsoft Office applications, particularly Excel.
• Comprehensive knowledge of document numbering, revision management, and transmittal control.
• Familiarity with ISO 9001 standards related to document control.
• Ability to create accurate reports and maintain up-to-date document registers.

Preferred Skills

• Exceptional organizational and time management capabilities.
• Meticulous attention to detail and focus on accuracy.
• Strong communication and coordination abilities.
• Capability to handle multiple priorities effectively under stringent deadlines.
• Robust problem-solving and analytical skills.
• High degree of integrity and confidentiality in handling sensitive information.
• Leadership qualities including mentoring and guidance for junior staff.
• Customer-oriented mindset with a cooperative approach.

Additional Information

This position requires immediate availability to join the team.