Secretary

Job Overview

We are seeking a diligent Secretary to join our team at Saudi Services For Electro Mechanic Works Co. SSEM based in Riyadh, Saudi Arabia. The ideal candidate will have 1-2 years of experience in handling comprehensive administrative and secretarial responsibilities in a professional environment.

Key Responsibilities

• Manage all incoming and outgoing communications including emails, letters, and telephone calls efficiently.
• Prepare, format, and distribute various documents such as reports, letters, and presentations.
• Schedule and coordinate meetings and appointments, managing the calendar of managers effectively.
• Organize meeting logistics, prepare agendas, and accurately record meeting minutes to ensure action items are tracked.
• Maintain the department’s filing system, both electronically and physically, ensuring documents are well organized and up to date.
• Coordinate administrative tasks with internal departments and external contacts to maintain smooth operations.
• Monitor pending tasks and ensure follow-up to meet deadlines on assigned responsibilities.
• Assist in compiling and preparing departmental reports, presentations, and necessary documentation.
• Oversee the management of office supplies and coordinate other administrative needs as required.
• Uphold confidentiality of sensitive company information and documents at all times.
• Ensure adherence to company policies and maintain proper document control procedures.
• Perform additional administrative duties as directed by the Department Manager.

Experience Requirement

The candidate should possess between 1 and 2 years of relevant secretarial or administrative experience.