Office, HR and Operations Administrator

About Greenbull Group

Greenbull Group is an international conglomerate operating in France, Switzerland, and the UAE, engaged in multiple sectors including Finance, Real Estate, Education, Media, E-commerce, and Hospitality.

Role Summary

The Office, HR & Operations Administrator will be responsible for overseeing daily office functions, managing HR administration tasks, and handling supplier invoicing and company payments. This role requires a high degree of independence, accuracy, and trustworthiness due to the handling of financial and confidential employee information.

Key Responsibilities

• Administer employee visas and insurance policies, ensuring timely applications and renewals.
• Serve as the reception point, welcoming clients and external partners, managing meeting room bookings, refreshments, and mail handling.
• Coordinate with contracting teams and suppliers for invoice requests, verify invoice correctness, process payments directly from company accounts, monitor outstanding payments, and maintain detailed Excel records of financial transactions.
• Manage procurement of office supplies and equipment, maintain printer operations and supplies.
• Oversee facilities management including AC maintenance, office safety, cleaning schedules, and repairs coordination.
• Administer IT and technology needs, collaborating with external IT providers for laptops, connectivity, mobile devices, and office communication systems.
• Organize office events and celebrations such as birthdays and work anniversaries, manage related gifting and decorations.
• Maintain and secure physical and digital filing systems, handle confidential paperwork and filing with discretion.

Candidate Requirements

• Fluent English proficiency, both written and spoken.
• At least three years of experience in a similar administrative role, preferably with exposure to invoice management and basic bookkeeping.
• Strong knowledge of Excel and financial documentation for accurate record keeping and reconciliation.
• Highly organized, detail conscious, and a proactive problem-solver capable of working independently.
• Demonstrates trustworthiness and discretion in managing confidential financial and HR data.
• Familiar with foundational IT operations and willing to coordinate with IT support as necessary.
• Polished, friendly, and professional demeanor to foster a warm and welcoming environment for visitors and staff.

Why Work With Greenbull?

At Greenbull, the opportunity extends beyond a traditional job; it offers growth, creativity, and impactful engagement in a dynamic international environment. Employees are empowered to take ownership of their successes and supported throughout their journey.

Benefits

• Access to wellness initiatives including telehealth and discounted memberships.
• Financial planning resources and tools to enhance personal financial security.
• Continuous learning opportunities with company-sponsored products aiding personal development.
• Engagement in global community projects and social responsibility initiatives.