Facilities & Workplace Manager

Overview

We are looking for a highly organized and service-driven Facilities & Workplace Manager to oversee daily office operations and foster an excellent workplace atmosphere at our Munich location. This role blends facilities management, workplace administration, health and safety leadership, alongside on-site support for employees, HR functions, and executive assistance. The ideal candidate excels in a dynamic environment, enjoys diverse responsibilities, and ensures smooth, efficient workplace operations.

Main Responsibilities

Facilities & Workplace Operations (about 50% of role):

• Oversee all office facility and workplace functions for the Munich office.
• Act as lead contact for building management, landlords, vendors, and service providers.
• Coordinate maintenance, repairs, cleaning, security, access control, and workplace enhancements.
• Manage office inventory, supplies, equipment, and furniture.
• Handle workplace budgets, purchase orders, invoicing, and vendor agreements.
• Organize office events, meetings, catering, and employee activities.
• Maintain high standards for conference rooms, common areas, and office spaces.
• Support emergency preparedness and business continuity efforts.

Health, Safety & Workplace Leadership:

• Lead health, safety, and wellbeing initiatives at the Munich site.
• Create and promote an active safety culture encouraging employee engagement and accountability.
• Manage health and safety programs, campaigns, training, and communications to drive workforce participation.
• Collaborate with leaders and teams to identify risks and establish preventative measures.
• Encourage employee safety involvement through committees, feedback, and engagement events.
• Conduct safety inspections, risk assessments, and audits with prompt issue resolution.
• Oversee incident documentation, investigations, corrective actions, and lessons learned.
• Ensure compliance with relevant health and safety laws and company policies.
• Coordinate emergency readiness, business continuity, and response plans.
• Analyze and report safety metrics to support ongoing improvement and awareness.

Human Resources Assistance:

• Support employee onboarding and offboarding onsite.
• Assist new hire orientation, workspace setups, and employee experience programs.
• Coordinate employee engagement and HR-related office activities.
• Handle local employee relations matters and act as liaison with the wider HR team.
• Help with benefits communication, workplace culture initiatives, and employee events.

Executive & Administrative Support:

• Provide admin assistance to Munich leaders and visiting executives.
• Manage calendars, meeting logistics, travel bookings, and visitor coordination as needed.
• Assist preparations for leadership meetings, presentations, and team functions.
• Support special projects and operational initiatives driven by leadership.

Qualifications

• 3 to 5+ years' experience in facilities management, workplace operations, office administration, or a related field.
• Proficient in both German and English communication, written and spoken.
• Knowledge of workplace health and safety standards and compliance.
• Strong organizational, multitasking, and project coordination skills.
• Excellent interpersonal and communication abilities.
• Familiarity with Microsoft Office and Google Workspace tools.
• Self-driven with ability to prioritize and manage tasks proactively.

• Preferred: Experience in HR program support or employee experience initiatives.
• Preferred: Executive or administrative support background for senior management.
• Preferred: Health and Safety certification or related qualifications.
• Preferred: Experience in fast-paced industries such as technology, aerospace, or high-growth environments.

Why Work With Us?

You'll play a vital role in building a safe, efficient, and engaging workplace, collaborating closely with leadership, HR, and operations. This opportunity suits someone who enjoys broad responsibilities and making a meaningful impact on company culture and workplace operations daily.

Access to U.S. export-controlled technology might be required; if so, necessary licenses will be arranged by the company.

Global Benefits

• Participate in the Name Your Satellite Program (NYSP)
• Opportunity to attend satellite launches
• Generous leave policy
• Education assistance programs
• Employee assistance program (EAP)
• Employee stock purchase options
• Family leave benefits
• Fitness expense reimbursement
• Employee referral incentives
• Healthy snacks and beverages available at the office

Additional Information

This position involves background verification including criminal and employment history checks for selected candidates. The company is committed to equal employment opportunity and embraces workforce diversity regardless of race, gender, religion, or other identities. Communications related to this role will come from official company domains.