Executive Assistant to the CEO

About Spawn

Spawn is an innovative early-stage AI gaming startup based in San Francisco, specializing in multiplayer game creation enhanced by AI collaboration. With a compact team of around ten people and an advanced AI system managing key operations, the company operates with high intensity and unique leverage in the gaming industry.

Role Overview

As the Executive Assistant to the CEO, your role transcends traditional administrative tasks. You will act as the critical decision-making layer above automated systems, managing what requires the CEO’s attention and optimizing his schedule amidst AI-driven operational support. This role demands judgment and discretion to ensure priority tasks are effectively handled.

Key Responsibilities

• Own the prioritization and gating of the CEO’s calendar and inbox, making judgment calls that AI systems cannot handle.
• Coordinate complex scheduling involving investors, candidates, partners, and internal teams, managing the nuances and negotiations behind appointments.
• Protect the CEO’s deep-focus periods, orchestrate his day and night schedules, aligning external world timings with his unconventional hours.
• Handle complete travel arrangements and personal logistics to maintain the CEO’s operational efficiency.
• Prepare for meetings with thorough briefs, and ensure action items are followed up and completed.
• Provide light operational support including vendor management, expense approvals, subscriptions, reimbursements, and maintain clean financial records with finance assistance.

Candidate Profile

• Experience: 2 to 5+ years serving as an Executive Assistant, preferably directly supporting a founder or C-level executive in a startup environment.
• Demonstrated discretion and confidentiality due to exposure to sensitive information like fundraising and hiring details.
• Effective asynchronous communication skills, especially written communication via Slack and documents, adjusting to non-overlapping working hours with the principal.
• Proficient and comfortable with daily use of AI tools, capable of managing and directing AI agent workflows.
• Ability to remain composed amid ambiguity and build processes where none currently exist.

Additional Details

• Type of employment: Full-time
• Preferred location: San Francisco, CA; remote candidates will be considered if highly responsive due to asynchronous and night-shift nature of the work.
• Compensation: Base salary between 135,000 and 155,000 USD, plus equity and health benefits.
• Start date: Immediate, ideally within two weeks.

Application Note

Applicants are encouraged to submit a brief statement describing the most challenging calendar problem they have resolved.