Executive Assistant

Role Overview

RBC is looking for an Executive Assistant to provide essential support to the Vice Presidents of Operational Excellence and Talent Data Management & Analytics within Human Resources. This role involves managing schedules, organizing events, and handling correspondence to contribute to the effectiveness of the executive leadership team.

Key Duties

• Manage calendars for the VPs, prioritize appointments, handle scheduling conflicts, and coordinate both virtual and in-person meetings including booking locations and equipment.
• Produce high-quality correspondence, documents, and reports with attention to detail, including letters, briefing notes, and announcements, ensuring deadlines and commitments are met.
• Develop presentation materials and meeting agendas, collecting pertinent information in preparation for meetings.
• Organize business planning sessions, staff and management meetings, bi-weekly team meetings, and one-on-one sessions with direct reports globally, including follow-up on agenda items and deliverables by collaborating with facilitators and presenters.
• Act as a delegate for managing emails and voice mail during the VPs’ absences by handling, forwarding, and prioritizing issues for timely action upon their return.
• Prepare and review expense reports ensuring accuracy and compliance with finance policies before approval, and confirm expenses are reimbursed in accordance with guidelines.

Required Qualifications

• Experience in communications and event coordination.
• Proficiency in Microsoft PowerPoint and Word.

Preferred Qualifications

• Background in human resources is advantageous.

Benefits and Work Environment

• Opportunity to make a meaningful and lasting impact.
• Work within a dynamic, collaborative, progressive, and high-performing team environment.
• Engage in challenging and rewarding tasks that foster professional growth.

Additional Information

This is a fixed-term contract position based in Toronto at 20 King St W. The role involves a 37.5-hour work week and is full-time salaried employment. RBC is committed to fostering an inclusive workplace rooted in values of Client First, Integrity, Collaboration, Respect, and Excellence. The bank encourages diversity and inclusion to support employee performance, innovation, and career development.

Applications are accepted until 11:59 PM on July 27, 2026. Candidates expressing interest may be contacted for resume review and further discussions.