Executive Assistant / Operations Coordinator

About Us

We are a venture capital firm dedicated to supporting innovative founders who are creating the next wave of technology ventures. Our team partners with entrepreneurs from the initial phase, providing capital, strategic advice, and network access to accelerate their growth.

Role Overview

We are seeking a detail-oriented and proactive Executive Assistant / Operations Coordinator to provide essential support to our leadership team and oversee everyday operational tasks efficiently.

Key Responsibilities

• Manage and coordinate executives' calendars and meetings across various time zones.
• Arrange meetings between investors, founders, and partners.
• Prepare meeting agendas, document notes, and ensure follow-up on action points.
• Handle travel plans, bookings, and itineraries as needed.
• Support internal processes, operational documentation, and continuous process enhancements.
• Organize and maintain records, files, and knowledge management systems.
• Assist in preparing presentations, reports, and data spreadsheets.
• Coordinate virtual events such as webinars and team meetings.
• Communicate professionally with founders, investors, vendors, and external collaborators.
• Maintain strict confidentiality and discretion with sensitive information.
• Provide general administrative aid to investment and operations teams.

Qualifications and Skills

• Minimum of 2 years’ experience in roles such as Executive Assistant, Operations Coordinator, or Administrative Assistant.
• Exceptional organizational skills with strong time management abilities.
• Fluent in English, both written and spoken.
• Detail-oriented and capable of juggling multiple priorities simultaneously.
• Comfortable working independently in a fully remote setup.
• Proactive approach with strong initiative and ownership.
• Ability to handle confidential matters with professionalism.
• Proficient in Google Workspace (Docs, Sheets, Calendar, Drive), Microsoft Office, Zoom, Slack, and Notion or equivalent productivity software.

Preferred Experience

• Background in startup environments, venture capital, private equity, or tech companies.
• Knowledge of Customer Relationship Management (CRM) platforms like HubSpot or Affinity.
• Experience managing events or investor communications.
• Basic skills in project management.
• Exposure to providing assistance to multiple executives.

What We Provide

• 100% remote work arrangement.
• Flexible schedule allowing overlap during core business hours.
• Opportunity to collaborate directly with founders, investors, and fast-growing startups.
• High autonomy with significant ownership of responsibilities.
• A dynamic, cooperative workplace fostering learning and career growth.

Additional Information

This position is initially contracted with the possibility of transitioning into a full-time role. Compensation ranges from USD 500 to 1,200 per month, influenced by experience, qualifications, availability, and location.