Executive Assistant - Macquarie Capital

About the Role

Join our dynamic team as an Executive Assistant within Macquarie Capital in Singapore, a global financial services group with over five decades of continuous profitability in 30 markets. This role offers an empowering environment to develop a rewarding career and contribute meaningfully toward a better future.

Key Responsibilities

• Provide high-level administrative support to executives and team members in a fast-paced, collaborative team setting.
• Manage complex calendar coordination, scheduling internal and external meetings across multiple time zones, including booking venues, arranging catering, and preparing meeting documents.
• Handle extensive email inboxes to assist with communications and correspondence.
• Coordinate intricate domestic and international travel plans encompassing flights, accommodation, visas, transportation, and client entertaining.
• Assist in organizing local employee events, such as year-end celebrations, company-wide meetings, and other staff activities.
• Process purchase orders, invoices, and monthly expense claims efficiently.

Required Qualifications and Attributes

• Demonstrated experience in executive assistance or team support roles, preferably in financial services, investment banking, fund management, or professional services.
• Proven capability in managing complex travel and executive support functions in demanding environments.
• Excellent organizational, planning, and multitasking skills, with the capacity to prioritize competing demands effectively.
• Strong verbal and written communication skills in English to engage with key stakeholders professionally.
• Proactive, enthusiastic, adaptable, and collaborative mindset with the ability to anticipate needs and respond to shifting priorities.

Benefits

• Annual entitlement of one wellbeing leave day alongside five additional paid Flexi-Leave days.
• Primary caregivers receive 20 weeks of paid parental leave, supplemented by 12 days of paid transition leave; secondary caregivers receive 6 weeks of paid leave.
• Two paid volunteer leave days annually plus donation matching opportunities.
• Option to buy additional annual leave for greater flexibility.
• Comprehensive physical, psychological, and financial wellbeing support, including extensive medical and life insurance cover and flexible wellbeing credits.
• Access to various learning and development programs, including reimbursement for professional memberships or subscriptions.
• Hybrid and flexible working options depending on the role requirements.
• Reimbursement for home office equipment to support remote working needs.

About Macquarie Capital

Macquarie Capital collaborates with enterprises, startups, and governments to link ideas with capital, fostering innovation, growth and concrete impact. The group's expertise spans corporate advisory, investment, development, and equities, backed by comprehensive capital markets solutions and sector knowledge in infrastructure, technology, resources, energy, and more.

Diversity and Inclusion Commitment

We are dedicated to creating a diverse, equitable, and inclusive workspace where individuals from all backgrounds and identities are encouraged to apply. This includes but is not limited to diversity in ethnicity, nationality, gender (identity and expression), age, sexual orientation, family status, neurodiversity, religion, disability, and socio-economic status. We offer reasonable adjustments during recruitment and employment to support all candidates and employees. Please let us know if you require assistance at any stage.