ఉద్యోగ వివరణ

Role Overview

This position provides senior-level administrative support to the President and CEO in the Matthews, NC office. The role requires someone who can work independently, stay several steps ahead of leadership needs, and manage sensitive information with a high degree of professionalism.

Executive Support

Deliver advanced administrative assistance to the President and CEO.
Work with minimal supervision while anticipating business and executive requirements before they arise.
Handle private and time-sensitive information with care, judgment, and discretion.
Act as a reliable point of contact for executives, staff, clients, vendors, and other outside partners, including support with HR-related matters.

Calendar and Schedule Management

Organize demanding executive calendars, meetings, appointments, and events.
Identify scheduling overlaps early and resolve them proactively.
Communicate changes, priorities, and deadlines clearly and promptly.
Keep track of active projects, action items, and leadership priorities.

Communication and Correspondence

Serve as a main contact for internal teams and external stakeholders interacting with leadership.
Monitor and manage incoming calls, emails, mail, and other forms of communication.
Prepare, edit, proofread, and finalize correspondence, presentations, reports, and other executive documents.
Create executive-ready materials in both electronic and printed formats.
Interact professionally with executive leaders, franchisees, investors, and lenders using strong organizational, financial, and people skills.

Meeting and Event Coordination

Build presentations for board meetings, franchisee meetings, and other executive sessions.
Arrange internal and external meetings as well as company events.
Book meeting rooms, coordinate catering, and manage logistics and room setup.
Prepare agendas and supporting materials ahead of time.
Join meetings when required, record notes, and circulate summaries or follow-up actions.

Travel Management

Own travel planning for the CEO and support travel arrangements for other executive leaders.
Coordinate domestic and international travel, including flights, lodging, ground transport, and full itineraries.
Ensure executives have the necessary travel documents and maintain current calendars in SharePoint for leadership and field teams.

Expense and Office Administration

Prepare and submit expense reports accurately and on schedule.
Order office supplies and manage corporate gifts and recognition items.
Handle copying, scanning, binding, mailing, sorting, and distribution tasks.
Maintain orderly digital and physical filing systems.

Operational and Project Support

Act as a communication and planning center for the Matthews office and executive team.
Support research, special projects, and other operational work as needed.
Use critical thinking and data analysis to solve administrative issues.
Contribute to process improvements and more efficient administrative workflows.
Work with key team members to keep projects and organizational activities prioritized.
Coordinate facility upkeep, vendor relationships, and routine office operations.

Qualifications

Demonstrated background as an Executive Assistant or in a comparable senior administrative role.
Experience supporting Presidents and C-suite executives.
Background in hospitality, startups, franchising, or private equity is advantageous.
Strong command of Microsoft Office 365, Outlook, Teams, Zoom, and online meeting tools.
Excellent written, verbal, and interpersonal communication abilities.
Highly organized with strong time-management skills.
Sharp attention to detail and proven project coordination capability.
Capable of safeguarding confidential information and using good judgment.
Comfortable learning and working across multiple internal systems and technologies.
Able to manage multiple priorities and adjust quickly in a fast-moving environment.
Can work independently with limited oversight.
Bachelor’s degree is preferred, or equivalent professional experience.
Must be legally authorized to work in the United States.

Additional Information

Beacon Hill is an equal opportunity employer. Applicants with disabilities and protected veterans are encouraged to apply. California residents with arrest or conviction records will be reviewed under the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of the voluntary self-identification form is optional and does not influence hiring decisions or employment terms. The form is used only for reporting and is kept separate from other records.

Company profile: Beacon Hill was founded by industry leaders to create a higher standard in search, career placement, and flexible staffing. The organization provides coordinated staffing solutions focused on service, successful project completion, innovation, creativity, and continuous improvement. Its niche brands cover staffing services for emerging growth companies and Fortune 500 businesses across multiple sectors and specialties, with continued expansion planned.

Benefits information: Beacon Hill offers a broad benefits package that may include medical, dental, vision, and required federal and state leave programs for eligible employees. Benefit details are shared after a successful hire.

We look forward to working with you. Beacon Hill. Employing the Future (TM).

Executive Assistant

మీరు ఎక్కడ పని చేస్తారు