Executive Assistant

Role Overview

An organized and proactive Executive Assistant is needed to deliver broad administrative support and help keep day-to-day operations running smoothly. This position suits someone who can handle a fast-moving workload, stay detail-oriented, and support team coordination with professionalism.

Key Responsibilities

• Take ownership of calendar management by arranging meetings, appointments, and scheduling logistics.
• Act as the main contact for questions and requests coming from both internal teams and outside parties.
• Draft, edit, proofread, and format professional correspondence and other office documents.
• Keep digital and physical filing systems well organized while maintaining accurate records.
• Support meeting preparation and follow-through for both in-person and virtual sessions, including agendas, notes, and action items.
• Track office supply inventory, place replenishment orders, and help coordinate equipment servicing.
• Carry out routine administrative tasks such as copying, scanning, and entering data.

Qualifications

• Prior experience supporting an office, administrative, or similar business function.
• Comfort using Microsoft Office, Google Workspace, Zoom, and related workplace tools.
• Strong organizational habits and solid time-management skills.
• Ability to juggle several priorities at once and consistently meet deadlines.
• Professional communication style with a service-oriented mindset.

Work Schedule

This is a fully onsite role. Standard hours are 8:00 AM to 5:00 PM, with 9:00 AM to 6:00 PM also accepted.