Executive Assistant

Company Overview and Role Summary

Acropolis Holdings is seeking a dedicated Executive Assistant for a full-time remote position. This key role supports senior leadership by managing calendars, arranging meetings, coordinating travel, and preparing expense documentation.

Key Responsibilities

• Manage executives' schedules and coordinate appointments to optimize time.
• Organize travel arrangements and prepare expense reports accurately.
• Draft and edit professional correspondence and prepare presentations and other meeting materials.
• Maintain well-organized records and files for efficient reference.
• Support project tracking and follow-up to ensure tasks are completed timely.
• Coordinate communications internally and externally to facilitate smooth operations.

Qualifications and Requirements

• Proven expertise in executive administrative support, including calendar management and documentation.
• Strong skills using AI tools, with emphasis on Claude Co-work platform.
• Experience in administrative tasks such as filing, data entry, office organization, and confidential data handling.
• Ability to prepare and reconcile expense data and assist with basic financial tasks.
• Excellent verbal and written communication abilities, adept at engaging professionally with all stakeholder levels.
• Competence with office software including word processing, spreadsheets, presentation tools, email, and digital calendars.
• Exceptional attention to detail along with organizational and time management capabilities for multitasking.
• Demonstrated professionalism, discretion, and dependability in supporting senior leadership.
• Prior work as an executive assistant or in senior administrative roles preferred; academic credentials in business, administration or similar fields are advantageous.