Executive Assistant

About Ode with Anthropic

Ode is the practical application team within Anthropic, dedicated to transforming leading-edge AI research into impactful real-world solutions. Backed by prominent investors, Ode operates from offices in San Francisco, New York City, Raleigh-Durham, and Dubai. The team specializes in building AI systems that solve complex problems, such as medical coding, AI receptionists, and automated software agents.

Role Overview

As an Executive Assistant, you will be the essential support anchor for the CEO and CTO, gaining a deep understanding of their priorities, working styles, and success metrics. Your role encompasses managing their calendars strategically, engineering effective organizational workflows, facilitating communications, and ensuring seamless operations behind the scenes.

Key Responsibilities

• Take ownership of complex, high-volume scheduling for both executives, prioritizing their time to maximize effectiveness.
• Monitor open tasks and commitments, identify obstacles, and prepare the executives proactively for upcoming engagements.
• Create and maintain systems to manage communications, workflows, and team alignment efficiently.
• Handle communications by drafting, organizing, and coordinating messages, translating incoming information into actionable plans.
• Organize detailed logistics for travel, meetings, team gatherings, and offsite events to ensure smooth execution and positive experiences.
• Serve as a reliable and calm point of contact among internal teams, external partners, and stakeholders.

Candidate Profile

• Five to eight years of executive support experience preferably in a fast-paced, high-growth business setting.
• Strong skills in upward management, anticipating executive needs, maintaining organization, and enhancing leader effectiveness.
• Excellent written communication skills, with the ability to authentically adopt leadership voice in correspondence.
• An aptitude for designing systems and processes to streamline operations and increase leverage.
• Exceptional prioritization capabilities to manage competing demands and ensure attention on what matters most.
• Thrives on leveraging AI tools to optimize workflow and productivity.
• Professional demeanor characterized by composure, discretion, and trusted presence.

Company Values

• Exceed expectations by setting new standards in enterprise AI implementation.
• Prioritize extensive use of AI to enhance work and share knowledge within the team.
• Deliberately cultivate a culture that attracts and retains top AI talent, making considered decisions informed by expert perspectives.

Workplace and Benefits

Position based in San Francisco, CA with a hybrid work schedule: four days in the office and remote work on Fridays.

• Competitive salary tailored to experience and skills.
• 401k plan with company matching contributions.
• Unlimited paid time off for rest and renewal.
• Comprehensive medical, dental, and vision insurance coverage.
• Health Flexible Spending Account for out-of-pocket expenses management.
• Commuter benefits to ease travel costs.
• Life insurance offering financial security for you and your family.
• Regular team-building events and activities.