Events Coordinator

About Dentsply Sirona

Dentsply Sirona is the largest global manufacturer of professional dental products and technologies, boasting over 100 years of innovation and service in the dental industry. Based in Charlotte, North Carolina, the company designs, manufactures, and markets comprehensive dental and oral health solutions, including consumable medical devices under a prestigious portfolio of brands. Dentsply Sirona’s shares are traded on NASDAQ under the ticker XRAY.

Role Purpose

The Events Coordinator plays a vital role in planning, organizing, and executing a variety of company events such as conferences, trade exhibitions, product launches, customer appreciation gatherings, and employee functions. The goal is to ensure every event operates seamlessly and aligns with the company’s strategic objectives.

Key Responsibilities

• Collaborate closely with the Marketing department to develop and monitor the annual event activity plan based on strategic priorities.
• Negotiate agreements and contracts with external vendors to secure cost-effective and quality services.
• Arrange bookings for venues and transportation to support events.
• Oversee event setup, coordination, and logistical requirements including course materials for Continuing Education (CE) free of charge orders, processing, tracking, and shipment to event locations.
• Manage catering, audiovisual equipment, signage, and other event essentials.
• Maintain inventory tracking and provide accurate financial reporting for CE course materials and promotional collaterals.
• Design promotional materials to support event marketing efforts.
• Coordinate speaker payments through financial processes.
• Generate detailed reports from Salesforce.com on event activities, delivering quarterly updates to corporate management and monthly summaries to Sales & Marketing teams.

Qualifications

• Excellent organizational and time management abilities to handle multiple tasks efficiently.
• Strong proficiency in English communication and interpersonal skills.
• Capable of working autonomously as well as collaboratively within a team environment.
• Advanced computer literacy with experience using spreadsheets, PDFs, and presentation software.
• Preferred 2-3 years of experience in event planning roles.

Accountabilities

• Lead significant event projects from initial planning stages through to full execution.
• Ensure events are delivered punctually and within allocated budgets.
• Align each event with the company’s stated objectives and policies.
• Keep accurate records and manage the inventory of course resources.
• Adhere strictly to company policies in all event-related activities.

Collaborations

• Report directly to the company’s Continuing Education manager.
• Liaise with internal departments such as Business Development Management, Finance, IT, and Human Resources.
• Work closely with external vendors including event organizers, catering services, venues, and transportation providers.

Equal Opportunity Employer

Dentsply Sirona is committed to equitable employment practices and does not discriminate based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, marital status, disability, genetics, military or veteran status, or any protected characteristics under applicable laws.

Additional Information

Applicants must have legal authorization to work in the United Arab Emirates. Assistance with the online application is available for individuals with disabilities upon request by contacting the company. Recruitment agencies are not entertained for this vacancy and any fraudulent job offer impersonating Dentsply Sirona should be reported through direct company communication channels.