Contracts Manager

Role Summary

The Contracts Manager is tasked with overseeing the entire contract management lifecycle within EPC projects, including contract review, administration, change control, and formal closure. Collaborating closely with project, procurement, planning, and site teams, this role ensures contractual compliance and advocates for the company's commercial interests by managing documentation, interpreting contract terms, and supporting claim preparation.

Primary Duties and Responsibilities

• Review and assess contract terms, subcontracts, and vendor agreements to verify consistency with project objectives and company policies.
• Interpret critical contractual provisions relating to payment schedules, scope modifications, liabilities, penalties, and dispute resolution, raising concerns on ambiguities or risks.
• Maintain comprehensive records of contract correspondence, approvals, and amendments throughout the contract period.
• Monitor contract obligations, deadlines, and deliverables by coordinating with relevant teams to ensure timely fulfillment.
• Prepare formal contract communications including notices and internal memos adhering to contract standards and timelines.
• Support the identification and documentation of deviations from contract scope and assist in preparing change orders and variation claims.
• Collaborate with site and planning teams to collect evidence pertaining to delays or disruptions relevant to claims for extensions or cost adjustments.
• Track potential contractual and commercial risks in project execution, ensuring timely communication for risk mitigation.
• Ensure compliance with legal, regulatory, and internal protocols during all contract-related processes.
• Monitor project costs against budgets and recommend measures to curb cost overruns.
• Oversee budget planning, invoicing processes, and collection activities to maintain project financial stability.
• Engage with stakeholders including vendors, subcontractors, clients, and consultants to facilitate seamless contract administration and communication.
• Coordinate project import documentation with EXIM/CHA authorities and manage execution of High Sea Sale agreements, including arrangement of Letters of Credit and Bank Guarantees.
• Maintain centralized documentation systems for contracts, correspondence, and changes, ensuring audit readiness through organized recordkeeping.
• Assist in generating contract reports, dashboards, and risk assessment tools for management review.