Administrative Assistant

About the Company

The client is a prominent real estate and investment firm specializing in the development and management of expansive, mixed-use projects and high-end residential neighborhoods. Their diverse portfolio includes luxury residences, affordable housing, retail establishments, and hospitality properties, earning recognition for transforming urban landscapes with innovative planning and forward-looking vision.

Key Duties

• Manage detailed calendar schedules for senior leadership, coordinating activities across numerous offices and time zones.
• Act as the primary liaison between internal teams and external contacts.
• Handle distribution of audited financial documents, unaudited monthly and quarterly financial reports, alongside departmental mail and correspondence exchanged between offices.
• Oversee regulatory submissions and compliance filings to ensure timely completion.
• Develop and update distribution lists, directories, and departmental trackers to maintain accurate records.
• Process submission of expense reimbursements and paid time off records.
• Arrange travel plans for domestic and international trips.
• Assist with organizing team-building events, offsite meetings, and training programs.
• Monitor departmental budgets and communicate key expense figures to leadership.
• Prepare presentations, including slide deck creation, printing, and binding for meetings.

Qualifications

• Possess a bachelor's degree.
• Hold between four to six years of administrative experience, preferably supporting accounting or finance teams.
• Advanced skills in Microsoft Office applications.
• Experience with accounting or ERP software is advantageous.
• Previous experience supporting teams across multiple locations is considered beneficial.
• Comfortable engaging with C-suite executives and external business partners.

Compensation

The salary for this position ranges from $65,000 to $85,000 annually.