Accounting Assistant

Position Overview

The Accounting Assistant plays a key role in providing both accounting and administrative support for multiple construction projects, guiding them from initiation to final completion. This position entails comprehensive project accounting duties, including managing subcontractor and general conditions invoices, job costing, lien waiver oversight, and generating monthly payment requests. You will be responsible for documenting project expenditures—covering time, materials, labor, and other costs—against revenue and profitability to support sound financial decision-making. Additionally, you will analyze financial data, prepare reports, and contribute to the annual budgeting and forecasting processes.

Key Responsibilities

• Lead the financial tracking of major projects by recording daily financial transactions, including maintaining general ledger entries, completing monthly reconciliations, and supporting financial statement preparations.
• Input all project-relevant data into the accounting system to guarantee accurate and timely job cost tracking, covering owner and subcontractor change orders, billings, budget adjustments, subcontractor pay requirements, and project invoicing.
• Oversee general accounting functions for an off-site satellite office.
• Collaborate with Project, Operations, and Engineering teams to understand and monitor project expenses.
• Continuously assess and improve financial processes and workflows.
• Partner with Project Managers to prepare and maintain project budgets and assist in monthly forecasting.
• Manage month-end closing, reporting, and bank reconciliations.
• Develop cash flow and revenue forecasts.
• Generate and analyze monthly operating and financial reports.
• Support Project Managers in preparing invoices, change orders, and subcontractor coordination.
• Maintain thorough knowledge of accounts payable and receivable functions.
• Process all project invoicing and manage holdbacks.
• Create and submit government reports and advise management on project funding availability.
• Utilize the accounting system for project setups, account creation, and budget updates.
• Assist with year-end closing activities and other duties as assigned.

Qualifications and Experience

• Minimum of two years of accounting experience within real estate development or the construction industry.
• A Bachelor’s or College degree in Finance or Accounting.
• Strong expertise in accounts payable and accounts receivable.
• Familiarity with percentage-of-completion accounting for construction contracts is preferred.
• Proficiency with accounting software such as QuickBooks.
• Advanced Excel skills (testing required).
• Excellent written and verbal communication abilities.
• Leadership experience is considered an asset.
• Language proficiency in English and mandatory Mandarin.

Work Schedule and Location

This is a full-time role, scheduled Monday to Friday from 9:00 AM to 5:30 PM, based at the company’s head office in Markham, Ontario, Canada.

Additional Information

Salary is negotiable in person and will depend on experience. Evertrust Development Group Canada Inc. is a fast-growing construction and development company specializing in residential and condominium projects. The company values motivated individuals eager to contribute to its success and offers career growth opportunities.