Team Assistant / Administrative Executive

About the organisation

This role sits within a newly launched charitable foundation focused on healthcare, translational research, and precision care. The organisation works with leading hospitals, physician-scientists, and researchers to help develop care models that aim to prevent illness earlier, rather than only treating disease after it appears.

The foundation is exploring how technology, genomics, data science, and machine learning can improve patient outcomes and support healthier living. Its work spans research, clinical partnerships, and evidence-based prevention.

About the role

This is a fully remote position for someone based in Germany, with occasional travel within Europe for partner meetings, events, and site visits. The job is divided roughly equally between broad team administration and direct support to senior leadership. You will handle diary coordination, meeting preparation, travel logistics, and external-facing communication on behalf of the foundation.

The team is small and still building its processes, so this is a hands-on role suited to someone who enjoys variety, takes initiative, and is comfortable working in a fast-moving, start-up-like environment. It offers close exposure to how a research-driven foundation operates.

Team support

• Serve as the communication bridge between German-speaking stakeholders and the wider team, helping information flow clearly in both directions.
• Track regulatory and compliance submissions with the relevant authorities, monitor deadlines, and send reminders to the right people in time.
• Arrange travel and accommodation for team members, covering both domestic and international trips.
• Handle expenses and everyday administrative tasks while keeping records accurate and well organised.
• Prepare agendas and meeting packs, and coordinate the practical setup for both virtual and in-person meetings.

Executive support

• Coordinate and manage executive travel, including flights, hotels, local transport, and visa-related arrangements.
• Travel with the executive on short business trips across Europe when needed.
• Provide live German-English translation and interpretation during meetings.
• Maintain the calendar, schedule appointments, and manage meeting coordination.
• Stay ahead of upcoming needs and solve logistical issues before they become problems.
• Support wider administrative and operational tasks as required.

Requirements

• Minimum 5 years of experience in administration or coordination, with some exposure to supporting senior stakeholders directly preferred.
• Professional fluency in both German and English, written and spoken, at C2 level.
• Strong organisation and attention to detail, with the ability to manage several priorities and people at once.
• A self-starting, flexible mindset and comfort working without fully defined processes.
• A discreet, professional approach suited to an organisation that keeps a low public profile.
• Previous experience planning events, meetings, or hospitality arrangements.

Nice to have

• Interest in, or familiarity with, healthcare, life sciences, or research funding.
• Experience working in a small or fast-growing organisation.

Benefits

• A high-ownership role with room to grow inside a mission-led foundation managing a global portfolio of cutting-edge research projects.
• Close contact with senior leadership and with leading research and clinical partners.
• Remote work with flexibility, plus occasional travel to meet the team and external partners.
• Competitive pay based on experience, along with a performance-linked bonus.
• All benefits provided in line with government policy.
• The chance to contribute to patient-focused research and help influence the future of preventive medicine.

Additional information

This position is open to candidates who have the legal right to work in the country where they apply. Visa sponsorship is not available. Recruitment and personal-data handling will be carried out in line with GDPR and other applicable data protection laws, and applicant data will be used only for hiring purposes.

Salary

The offered compensation is in the range of €45,000 to €65,000, plus benefits. A bonus scheme linked to performance is also included.