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About Condé Nast

Condé Nast is a renowned global media organization delivering top-tier content with an audience exceeding one billion across 32 global markets, spanning print, digital, video, and social media platforms. Their portfolio includes prestigious brands such as Vogue, Vanity Fair, Glamour, GQ, The New Yorker, Condé Nast Traveler, Allure, AD, Bon Appétit, Wired, among others. The company operates offices in New York and London, emphasizing collaboration and cultural diversity.

Role Overview

We are looking for a diligent Talent Coordinator to support the British Talent Director and collaborate with a vibrant, international team in a dynamic, fast-paced setting. This role requires coordination across the British and global talent teams on branded content projects.

Key Responsibilities

Provide daily administrative assistance to talent teams focused on branded content campaigns.
Create, prepare, and manage talent contracts ensuring accuracy, completeness, and timely processing.
Design and update polished presentation materials that highlight talent for clients, agencies, and internal stakeholders.
Coordinate logistics for talent bookings, including shoot scheduling and travel arrangements, liaising with all parties involved.
Assist with talent management during on-set shoots when needed.
Process invoices and oversee payment tracking, working closely with finance for efficient workflows.
Maintain organized filing and documentation systems for all talent projects.
Conduct research and upkeep of a current database featuring emerging talent in entertainment, social media, and creative industries.
Develop and organize project case studies and campaign summaries for knowledge sharing and client presentation purposes.
Prepare and distribute the internal talent newsletter, coordinating content with global talent teams.
Support the broader talent team with various administrative and operational tasks as required.

Candidate Profile

Experience in administrative, coordination, or operational roles, preferably within media, publishing, talent, entertainment, or creative sectors.
Exceptional organizational skills with keen attention to detail and the ability to handle multiple projects simultaneously.
Proficient in creating professional documents, presentations, and clear written communications.
Familiarity with contract drafting and handling confidential data sensitively.
Desirable experience in invoicing, budget tracking, or financial administration.
Passion for the talent, media, and influencer arena, with a willingness to stay updated on emerging talent and industry changes.
Proactive, cooperative team member with strong communication and time-management skills, capable of meeting tight deadlines.

Additional Information

Working schedule involves office presence four days weekly (Monday to Thursday).
Diversity and inclusion are core values, with equal opportunity employment practices.

Benefits

Entitlement to 25 days of annual leave plus bank holidays, plus extra leave for moving house or volunteering.
Access to competitive pension schemes, private healthcare via Bupa, season ticket loans, and eye tests.
Support programs for wellbeing including core hours, 10 remote working days per year from home or Condé Nast office locations, employee assistance program, gym memberships, and cycle-to-work schemes.
Dog-friendly office environment, discounts, and magazine subscriptions.
Opportunities for personal and professional development through the extensive Condé Nast Learning Hub with courses in various languages.
Engagement with Employee Resource Groups to foster community and shared objectives across the global workforce.

Talent Coordinator