Remote Virtual Executive Assistant

About the Role

Zirtual provides a balanced work-life environment by offering clients skilled remote assistants for both personal and professional assistance. As a Virtual Executive Assistant at Zirtual, you will serve as the main contact for assigned clients, delivering proactive and high-quality support while managing multiple tasks efficiently.

Key Responsibilities

• Organize and coordinate complex calendars, schedule meetings, calls, and events across various time zones, resolving conflicts proactively.
• Manage email inboxes by drafting, responding, prioritizing communications, and ensuring timely follow-ups while acting as a liaison between clients and contacts.
• Prepare various documents, presentations, and reports; maintain file organization and data entry; support project coordination and track tasks.
• Arrange travel plans including flights, accommodations, and transportation; create detailed itineraries and adjust plans as needed; coordinate both virtual and in-person events.
• Assist with day-to-day business operations, conduct research, gather information, and suggest process improvements to enhance efficiency.

Required Skills and Qualifications

• Exceptional organizational and time management abilities.
• Strong verbal and written communication skills with high attention to detail.
• Ability to handle multiple clients and meet tight deadlines independently.
• Resourcefulness with a proactive, solution-focused mindset suited for remote work.
• Associate's or Bachelor's degree in Business Administration or a similar field, or equivalent experience.
• 2 to 4+ years experience as an executive or administrative assistant, ideally supporting multiple clients or executives.
• Typing proficiency of 50+ words per minute with accuracy.
• Familiarity with Google Workspace and Microsoft Office suites.
• Experience using calendar tools like Google Calendar or Outlook and project management/CRM applications such as Asana, Trello, ClickUp, Zoho, or Salesforce.
• Comfortable with communication platforms including Slack, Zoom, and Teams.
• Reliable high-speed internet, computer, and phone setup; ability to maintain confidentiality and professionalism.
• Availability during standard business hours (PST or EST, Monday to Friday), with schedule adjustments negotiated per client.
• Preference for bilingual candidates (English/French and/or Spanish) and experience supporting executives or entrepreneurs.
• This opportunity is open exclusively to residents of the United States and Canada.

Compensation Details

This is an independent contractor position with earnings typically ranging from $1,500 to $3,800 monthly, contingent upon your client mix. Compensation is tied to a percentage of clients' monthly plans.

Important Notice on Recruitment Safety

Zirtual prioritizes maintaining a secure and trustworthy recruitment process. Beware of fraudulent offers claiming association with Zirtual, which may request payment or sensitive personal information.

• Zirtual never asks candidates for any payments or personal financial details during hiring.
• We do not provide equipment nor request payment for any job-related equipment.
• Official communications will only come from email addresses ending with @zirtual.com.
• Exercise caution with any suspicious messages or requests—verify sender domain before responding or sharing information.
• If you suspect any fraudulent contact, report it immediately via support@zirtual.com to protect your information and support our efforts.