Project Coordinator

About VaynerX and Its Agencies

VaynerX is a collective of companies established in 2017 by Gary Vaynerchuk, aimed at building brands for contemporary audiences. Its businesses include VaynerMedia, ChukMedia, Tamara Group, Gallery Media Group, Eva Nosidam Productions, Tingley Lane Trading, and VaynerSpeakers.

VaynerMedia operates as a global integrated creative and media agency, built to meet the needs of today's consumers across 15 international offices. Founded in 2009, it empowers brands to capture attention, remain relevant, and generate business impact.

ChukMedia specializes in assisting Fortune 500 and complex companies to grow by combining agility and enterprise-level execution in brand, social, creative production, and marketing ecosystems.

Tamara Group drives growth and disruption leveraging editorial, influencer, and experiential expertise to harness cultural attention and relevance.

The APAC division focuses on a diverse collaborative culture, delivering innovative and strategic solutions centered on people.

Role Overview

The Singapore office seeks a passionate Project Coordinator to lead a global brand account by managing and optimizing team output, coordinating project workflows, and collaborating with project management to ensure smooth operations.

Key Responsibilities

• Handle day-to-day management of social retainers, small projects, and one-off requests.
• Create comprehensive timelines outlining milestones, inter-departmental coordination, and deadlines.
• Communicate and coordinate tasks, priorities, and deliverables among internal teams and clients throughout project cycles.
• Ensure projects pass through necessary departments and approvals.
• Assist Project Management lead by managing assigned work streams, resolving project issues promptly, and maintaining adherence to delivery timelines.
• Keep creative files well-organized and updated.
• Track project budgets and deliverables accurately.
• Manage resources allocated to projects.
• Input and update project data in Workfront, including plans, costs, and assignments across creative, strategy, paid media, etc.
• Collaborate cross-functionally to ensure clarity on tasks and deliverables at all stages.
• Organize and lead project meetings such as kickoffs, brainstorming sessions, and reviews.
• Engage with clients to communicate timing and deliverables.
• Support writing small Statements of Work as delegated by the Project Manager.

Candidate Profile

• 1 to 2 years of experience in project management, team coordination, or related planning roles, ideally within social or digital media.
• Knowledge of creative development and asset production workflows.
• Calm, composed approach to problem-solving.
• Strong collaboration skills and a team-oriented mindset.
• Capacity to excel in a fast-paced, high-pressure environment.

Working Environment and Culture

VaynerMedia resembles a dynamic startup with an entrepreneurial spirit focused on innovative problem-solving beyond conventional advertising. Embracing risk-taking and experimentation is encouraged. The work atmosphere is fast-moving and collaborative, exciting those eager to engage with leading brands creatively.