Procurement Associate

About Kickstart

Kickstart is the largest coworking space provider in Pakistan, dedicated to simplifying business operations for SMEs, startups, and freelancers. The company operates 18 coworking locations across Karachi, Lahore, and Islamabad, serving over 5400 members daily.

Role Overview and Responsibilities

• Identify and engage dependable vendors and suppliers to support Kickstart's procurement needs.
• Facilitate vendor onboarding by ensuring completion of all required documentation, compliance verification, and quality standards.
• Manage the entire procurement cycle, including requesting quotations, evaluating supplier proposals, and issuing purchase orders.
• Organize and maintain comprehensive vendor databases and procurement documentation.
• Coordinate with various internal teams to accurately and timely address procurement requirements.
• Analyze and compare supplier quotations, contract terms, and conditions to aid in informed purchasing decisions.
• Negotiate effectively with suppliers to obtain the best possible contract terms.
• Monitor purchase order status and ensure timely deliveries in line with schedules.
• Conduct market research and perform cost analyses to inform procurement strategies.
• Forecast procurement demands grounded in consumption data and project forecasts.
• Generate detailed reports and maintain records to comply with audit and regulatory standards.
• Issue purchase orders for all Kickstart branches, ensuring thorough documentation throughout the procure-to-pay process.
• Possess practical experience with the Vendor Managed Inventory (VMI) approach.

Qualifications and Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, or equivalent.
• At least 1 to 2 years of hands-on experience in procurement, purchasing, or supply chain roles.
• Prior experience with ERP systems, particularly Odoo, is considered a strong advantage.
• Proficiency with procurement software and Microsoft Office tools, notably Excel and Power BI, is highly desirable.
• Excellent written and verbal communication abilities.
• Capacity to work autonomously as well as collaboratively within cross-functional teams.
• Exceptional organization, time management, and record-keeping skills.
• Detail-focused with a proactive mindset and eagerness to learn.
• Demonstrates integrity and professionalism when managing supplier and vendor relationships.