Paralegal

Position Overview

Hydra Host is looking for a meticulous and organized Paralegal / Legal Assistant to aid its expanding global legal and corporate operations. This position involves supporting diverse functions such as corporate governance, commercial contracts, compliance, employment law matters, intellectual property management, and legal operations across the United States and international offices including Singapore.

The ideal candidate should be proactive, comfortable in a dynamic startup atmosphere, and passionate about developing legal processes collaboratively with executive leaders, HR, Finance, Sales, and Operations teams.

Responsibilities

• Manage corporate records, maintain minute books, and organize entity documentation.
• Draft board resolutions, written consents, and manage necessary corporate filings.
• Coordinate annual compliance tasks across various jurisdictions.
• Assist in entity formation and ongoing corporate maintenance efforts.
• Prepare, review, and oversee a variety of commercial contracts including NDAs, MSAs, SOWs, purchase agreements, vendor, and customer agreements.
• Monitor contract lifecycles, ensuring proper tracking from creation to execution and renewal.
• Maintain version-controlled contract repositories and coordinate approval processes among internal teams.
• Organize legal documentation and file management systems effectively.
• Track key legal deadlines, including renewals and regulatory filings while managing outside counsel billing and legal budgets.
• Conduct legal research relating to corporate, employment, and commercial law matters.
• Support employment documentation such as agreements, offer letters, confidentiality agreements, and restrictive covenants.
• Assist with global employment compliance and background check documentation coordination.
• Help with policy development and document revisions.
• Maintain intellectual property and trademark records and coordinate filings with external counsel.
• Track renewal dates and filing deadlines for patents and trademarks.
• Assist with corporate registrations, annual filings, trade compliance, and regulatory documentation.
• Help prepare for audits and respond to due diligence inquiries.
• Maintain overall compliance calendars.
• Collaborate with HR, Finance, Sales Operations, and other departments to support legal matters related to employment, fundraising, banking, customer contracts, and strategic partnerships.

Qualifications

• Associate's or Bachelor's degree in Paralegal Studies, Legal Studies, Business, or a related discipline.
• Paralegal Certificate is preferred.
• Minimum of four years’ experience as a paralegal or legal assistant within corporate legal departments or law firms.
• Proven background in handling commercial contracts and corporate governance.
• Excellent communication skills, both oral and written.
• Strong organizational and document management capabilities.
• Ability to manage multiple tasks simultaneously under tight deadlines.
• High discretion and confidentiality in managing sensitive information.
• Advanced skills in Microsoft Office and Google Workspace applications.

Preferred Experience

• Working experience in startups or rapidly growing tech companies.
• Familiarity with global legal operations.
• Knowledge of U.S. corporate law and international entities.
• Experience with employment law documentation.
• Understanding of corporate governance best practices.
• Experience managing contract lifecycles.