Operations and Project Coordination Specialist

About the Role

We are seeking a proactive and well-organized individual to join our growing team in Germany, supporting project coordination and administrative functions. While prior experience in the gaming industry is not mandatory, backgrounds in traditional fields such as Human Resources, Business Administration, or even humanities are equally welcome. The key attributes are a pragmatic, structured approach to work and enthusiasm for collaborative team environments.

Key Responsibilities

• Manage project budgeting including monitoring expenses and preparing milestone budgets and financial reports.
• Foster collaboration with funding and project partners.
• Organize team meetups and trade show participation (e.g., gamescom), handling travel arrangements, bookings, and expense accounting.
• Act as the main contact point for internal project teams and external partners.
• Oversee studio operations including financial oversight beyond projects, liaison with tax consultants and payroll services, and assisting with annual accounting and controlling.
• Support recruitment and onboarding processes of new team members.
• Prepare and adapt contracts in coordination with founders and legal advisors.
• Manage procurement and administration of equipment and software licenses.

Candidate Profile

• Highly structured, responsible, and reliable with a strong task completion focus.
• Pragmatic and solution-oriented, balancing thoroughness with efficiency.
• Comfortable contributing to evolving processes within a young company.
• Fluent in written and spoken German (necessary for communication with authorities and funding partners) and proficient in English for team collaboration.

Preferred Qualifications

• Residence in Berlin for handling physical mail.
• Prior experience with public funding or grant management.
• Experience in the gaming industry.
• Background in administrative roles such as accounting or HR.
• Basic understanding of legal matters related to employment and contracts.
• Interest in games and/or historical subjects.

What We Offer

We provide flexible and trust-based working hours with high autonomy, fostering a culture of respect and equality. The position is remote with optional hybrid presence in Berlin. The team meets twice a year in person at company expense, counted as work time. Our workflow emphasizes minimal necessary processes, asynchronous communication, and limited meetings. You will receive genuine responsibility and opportunity to shape the company’s growth, supported by secured funding for upcoming years and long-term plans. We prioritize sustainable work-life balance to ensure continued mutual success and satisfaction.

Additional Information

Full-time position with monthly gross salary ranging between €3600 and €4500 based on experience and fit. Remote work is supported with optional hybrid presence in Berlin. We encourage candidates to apply by sharing why they are well-suited and their relevant operational experience — a formal motivation letter is not required.