Office Manager

About the Role

We are seeking a proactive and meticulous Office Manager based in New York City to join our Operations team. The successful candidate will play a key role in managing comprehensive office operations and elevating the employee experience by taking charge of all administrative responsibilities. This is a full-time onsite position requiring presence at the NYC office.

Key Responsibilities

• Ensure seamless daily office operations, including managing visitors, mailing, deliveries, parking arrangements, cleaning crew coordination, procurement and payment processing, office communications, and badge management.
• Monitor and reorder office inventory such as kitchen, office, and cleaning supplies; oversee grocery orders.
• Maintain strong relationships with suppliers and service providers.
• Offer administrative assistance to remote US employees and the Orlando Workspace, such as shipping onboarding/offboarding kits, securing office or conference space, and coordinating catering orders.
• Supervise maintenance and vendor services including cleaning, air conditioning, waste management, and recycling.
• Ensure compliance with health and safety standards and relevant US facility regulations.
• Coordinate office relocations or reorganizations efficiently.
• Manage the US office budget with accuracy and timely reporting.
• Organize employee engagement activities, seasonal decorations, and catering aligned to a calendar.
• Plan and execute both in-office and off-site events for NYC and Orlando locations.
• Collaborate with travel coordinators and hotel contacts to enhance visitor experiences.
• Perform additional duties as assigned.

Required Qualifications

• Minimum of two years’ experience in office administration.
• Availability to work full-time weekdays onsite with a flexible approach to extended hours when necessary.
• Proven experience in planning and managing employee engagement events from inception to completion.
• Exceptional organizational abilities with attention to detail; adept at multitasking and prioritizing workload.
• Strong responsiveness and a customer service-oriented attitude.
• Capacity to thrive in a fast-paced, demanding environment.
• Excellent communication skills, able to deliver clear and concise messages.
• Effectiveness both as an independent worker and a collaborative team member.
• Highly motivated, proactive, with a strong work ethic and focused on achieving goals.

Compensation

The salary range for this full-time role is between $78,500 and $85,000 annually. Salary will be determined by relevant experience, skills, qualifications, location, and market benchmarks.

Diversity & Inclusion

We value diversity and are committed to creating an inclusive environment for all employees. Equal opportunity is provided regardless of race, color, religion, gender, sexual orientation, citizenship, national origin, disability, veteran status, or other applicable characteristics protected by law. Accommodations are available for individuals with disabilities or special needs.