Office Manager

Role Overview

As an Office Manager in our Stuttgart team, you will be responsible for elevating the overall office environment and ensuring outstanding service delivery within the workspace.

Key Responsibilities

• Supervise daily administrative activities and manage overall office operations.
• Develop, uphold, and enhance office procedures continuously for efficiency.
• Handle relationships with suppliers and vendors, including negotiating contracts and ensuring service quality.
• Maintain office cleanliness, ensure safety standards, upkeep, and compliance with Health & Safety regulations.
• Organize incoming mail, shipments, and coordinate meeting room bookings.
• Offer professional and efficient support to visitors and colleagues.
• Work collaboratively with various internal teams to guarantee smooth operational workflows.
• Create and evaluate reports concerning utilization of office spaces and equipment.
• Manage purchase orders and supervise internal procurement processes.
• Plan and optimize workplace layouts and office space usage.
• Coordinate office relocations, space adjustments, and reorganizations in close cooperation with management.
• Perform regular inventory audits and resolve any inconsistencies found.
• Provide remote assistance and training for the Real Estate & Facilities department when necessary.

Required Skills and Languages

• Strong communication abilities
• Capability to multitask effectively
• Positive attitude and customer service orientation
• Highly organized and adept at problem-solving
• Languages: English (C1 Advanced level) and German (C2 Proficient level)