Office Manager

About Brevo

Brevo builds customer relationship technology that helps organisations create stronger, longer-lasting connections. Its platform supports communication across email, SMS, WhatsApp, chat, and marketing automation, with tools designed to be easy to use, powerful, and scalable as businesses grow.

The company is a certified B Corp and says it is committed to social and environmental responsibility as well as business performance. Brevo serves more than 500,000 companies in 180 countries, including nonprofits and major global brands. Its platform includes 75+ integrations and is trusted for helping teams deliver better customer experiences with less technical complexity.

Brevo has surpassed 200 million in ARR and has reached unicorn status, supported by rapid growth and international expansion.

Role overview

Brevo is hiring a practical, team-focused Office Manager for its Berlin office. Working closely with the global People & Impact team, you will help keep the workplace running smoothly, maintain a welcoming environment, and make sure office operations stay organised and reliable.

Key responsibilities

• Run the daily office workflow, including kitchen maintenance, stock control, regular supply ordering, and keeping the space well prepared for employees.
• Handle incoming mail and office inboxes each day, and support invoice scanning, organisation, and processing in Spendesk with the finance team.
• Monitor office spending and prepare weekly updates for event, supply, and travel budgets.
• Plan and deliver employee activities and events, ranging from weekly lunches and recurring social meetups to well-being initiatives and large seasonal celebrations.
• Support Berlin employee onboarding and exit processes through desk preparation, welcome items, office walkthroughs, and key collection or return.
• Coordinate health and safety requirements, including inspections, fire safety training, first aid training, and evacuation drills, while working with external safety partners.
• Help prepare for ISO and ASA audits when needed and contribute to sustainability work such as tracking carbon footprint data.
• Oversee the cleaning team, including ordering supplies and carrying out routine quality checks.
• Improve and maintain office procedures by documenting workflows and supporting consistent ways of working.
• Act as the main contact for office and employee requests, resolving everyday issues quickly and constructively.
• Share office updates, event information, and important notices with the Berlin team through Slack and other internal channels.
• Work with Office Managers in other Brevo locations on shared projects and group initiatives.

What the company is looking for

• A practical, hands-on professional who is comfortable balancing detailed tasks with wider operational priorities.
• Fluency in both German and English, as both languages are required for daily work.
• At least 2 years of experience in office management or a comparable position.
• Strong organisation skills and the ability to manage recurring duties alongside unexpected requests.
• Good communication skills and the ability to build positive working relationships across teams.
• A proactive, calm, and solution-focused approach when priorities change or issues arise.
• Energy and attention to employee experience, from day-to-day office comfort to larger events.

Why people enjoy working here

Brevo describes itself as an international, fast-moving workplace with plenty of opportunity to learn and grow. Employees can access English classes, 155,000+ Udemy courses, and a culture that supports knowledge sharing.

Additional benefits include relocation support for international hires, the option to work from abroad, and a home-office budget. The company also highlights regular team activities, inter-office trips, and active social, green, and LGBTQIA+ communities, along with Work Council benefits through Leeto.

Hiring process

• Video interview with the Talent Acquisition team.
• Case study followed by a debrief with the Berlin People & Impact team.
• Final on-site interview.

Equal opportunity and AI note

Brevo welcomes applications from people of all backgrounds and encourages anyone interested in the role to apply. The company notes that it may use AI tools to support parts of the hiring process, such as application review, resume analysis, or consistency checks in submitted materials. These tools assist the recruitment team but do not replace human judgement, and final hiring decisions are made by people. Applicants can contact the company for more information about data processing.