Inventory Executive

Overview

We seek a meticulous and well-organized Admin & Inventory Executive to oversee office administration, inventory management, and recruitment assistance within our facility management operations based in Delhi-NCR. The candidate will be responsible for maintaining accurate inventory records, coordinating with facility managers, supervisors, and vendors, managing administrative tasks, and supporting hiring efforts for various technical and non-technical roles.

Primary Duties

• Maintain precise records of uniforms, tools, PPE, consumables, stationery, and other inventory items.
• Monitor inventory stock levels to ensure prompt replenishment.
• Keep detailed inward and outward registers documenting inventory movements.
• Liaise with vendors for procurement and delivery processes.
• Conduct regular physical stock audits and reconcile any variations.
• Generate weekly and monthly inventory reports.
• Ensure appropriate storage and tracking of company assets.
• Manage daily office administration including paperwork, vendor coordination for office maintenance, courier services, utilities, and housekeeping arrangements.
• Support management with operational and administrative tasks to ensure smooth office functioning.
• Assist in recruiting technical and non-technical personnel including electricians, plumbers, masons, technicians, housekeeping staff, security guards, gardeners, and multi-skilled workers.
• Arrange interviews and coordinate with department leads.
• Maintain recruitment trackers and candidate records, assist with onboarding and documentation of new hires.
• Keep comprehensive employee and inventory documentation.
• Prepare management information system (MIS) reports related to inventory and recruitment.
• Maintain organized filing of purchase bills, stock registers, administrative paperwork, and assist in compliance documentation as needed.

Requirements and Qualifications

• Solid understanding of inventory and stock control management.
• Strong organizational and administrative skills.
• Basic recruitment experience, particularly in hiring blue-collar staff.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Excellent communication and coordination capabilities.
• Ability to perform well under pressure while handling multiple responsibilities.
• High attention to detail and adept record-keeping.
• Graduate in any field preferred.
• 2 to 5 years of experience in administration, inventory, or operations roles.
• Experience in facility management is advantageous.
• Familiarity with recruitment of technical and non-technical manpower preferred.
• Knowledge in procurement and vendor management adds value.

Key Competencies

• Inventory and Asset Management
• Office Administration
• Vendor Coordination
• Recruitment Support
• Documentation and MIS Reporting
• Time Management
• Problem-Solving
• Team Collaboration
• Attention to Detail
• Multitasking