Home Office Administrative Assistant

About the Organization

Goodwin Living, headquartered in Alexandria, Virginia, is a nonprofit leader in senior living and healthcare services dedicated to supporting and enriching the lives of older adults and their caregivers. Recognized nationally and regionally as a top workplace for several years, Goodwin Living prides itself on its diverse and inclusive culture, with employees representing over 65 countries. The organization prioritizes personal and professional growth through mentorship, financial support, and training, along with providing a supportive and rewarding work environment.

Role Overview

We are seeking a full-time Administrative Assistant for our Home Office team to provide robust project coordination and administrative support. This role reports closely to the Director of Home Office Administration and plays a critical part in assisting senior leadership with operational and strategic initiatives.

Key Responsibilities

• Deliver administrative support to senior executives, including scheduling meetings, processing invoices, expense reporting, and preparing materials for meetings aligned with organizational goals.
• Organize logistics such as arranging catering and coordinating meeting schedules.
• Manage and respond to general inquiries submitted through Goodwin Living's website.
• Oversee the procurement and distribution of corporate gifts to team members, board members, and partners.
• Handle corporate sponsorship coordination including invoice management, ensuring benefits tracking, and calendar management for sponsorship events.
• Manage corporate event registrations, record RSVPs, coordinate attendance, and manage invoicing.
• Lead planning and execution of corporate events.
• Perform routine office maintenance and various organizational tasks as required.
• Adapt responsively to new projects and priorities within the dynamic Home Office environment.

Required Qualifications

• At least 1-2 years of relevant experience in project coordination, event management, or similar roles, or equivalent work experience.
• Proficiency with digital tools and Microsoft Office applications.
• Strong multi-tasking skills enabling management of concurrent projects.
• Excellent written communication skills with ability to gather, edit, and synthesize information for diverse digital communications.

Work Schedule and Compensation

This role is full-time (30 hours per week) with a standard Monday through Friday schedule from 9:00 AM to 5:00 PM. Compensation for this position is $24.50 per hour.

Benefits

• Paid Time Off for eligible employees
• Health Insurance coverage
• DailyPay program allowing employees to access earned wages daily
• Tuition assistance programs for career advancement
• Financial aid for U.S. citizenship or DACA renewal application
• Support services including tutoring for ESL, citizenship test preparation, and GED
• Emergency financial grants available
• Access to free meals, fitness center, pool, and other amenities