Facilities Manager

Overview

We are looking for a meticulous and effective Facilities Manager to supervise the daily operations and upkeep of our organization's physical premises. The successful candidate will ensure the facility is well-maintained, safe, and functioning efficiently while fostering a comfortable workplace for employees.

Key Duties

• Supervise the maintenance and repair of the building's electrical, plumbing, HVAC, and other essential systems.
• Organize regular inspections to verify compliance with safety and environmental standards.
• Manage upgrades, renovation projects, and enhancements to the facility.
• Oversee relationships with external service providers including cleaning, security, landscaping, and waste management contractors.
• Negotiate contracts and monitor adherence to service levels.
• Prepare and control the facilities budget ensuring operational cost effectiveness.
• Track and report expenses associated with upkeep and operations.
• Ensure full compliance with health, safety, and environmental laws and standards.
• Conduct safety audits and recommend necessary improvements.
• Plan and execute emergency procedures and disaster recovery strategies.
• Coordinate efficient use of office space, seating layouts, furniture, and equipment.
• Lead space planning efforts for organizational growth or restructuring.
• Monitor and implement energy-saving measures to reduce consumption and costs.
• Supervise facility staff, including maintenance personnel and custodians, ensuring proper training and development.
• Conduct performance appraisals and nurture a supportive team environment.
• Respond promptly to emergencies related to the facility and manage resolution processes.

Qualifications

• Bachelor’s degree in Facilities Management, Business Administration, or a related discipline, or comparable experience.
• Demonstrated experience in facilities or property management roles.
• Comprehensive knowledge of building systems, maintenance best practices, and safety regulations.
• Strong organizational, communication, and problem-solving abilities.
• Capable of independently handling multiple responsibilities efficiently.
• Proficiency with Microsoft Office and facility management software such as FMX or Archibus.

Preferred Credentials

• Facility management certifications like CFM or FMP.
• Experience supervising large facilities or managing several sites.
• Expertise in energy management technologies and sustainability initiatives.

Physical and Working Conditions

• Capability to lift and carry weights up to 50 pounds.
• Work in both office settings and hands-on maintenance environments.
• Availability to work occasional evenings or weekends to address urgent facility matters or projects.