Executive Assistant to CEO

About YVote and the Role

YVote is a youth-led civic leadership organization dedicated to empowering New York City high school students with civic knowledge, leadership skills, and opportunities to drive community change locally and beyond. They offer programs such as Democracy Camp, Changemakers Institute, Civic Fellowship, Facilitator Training, and the Youth Civic Hub, which integrate civic education with youth leadership, project-based learning, and workforce readiness.

The Executive Assistant to the CEO acts as the primary administrative and organizational partner to the CEO, ensuring efficient scheduling, communication management, project coordination, and support for daily operations. The overall goal is to enhance the CEO's effectiveness by managing administrative burdens and priorities.

Key Responsibilities

• Oversee the CEO's calendar, manage meeting bookings, and prioritize executive scheduling.
• Safeguard the CEO’s time by assessing and filtering requests and commitments thoughtfully.
• Prepare meeting agendas, relevant materials, and track follow-up actions.
• Maintain organization of key priorities, deadlines, and commitments for the CEO.
• Manage and organize the CEO's and organization’s general email inboxes, drafting professional correspondence aligned with the CEO’s voice.
• Ensure confidentiality, prioritize communications, and ensure timely responses.
• Create and maintain efficient systems to enhance executive workflow using tools like Google Workspace, Monday.com, and Asana.
• Assist with administrative coordination such as forms, reimbursements, document management, meeting logistics, onboarding, and special projects.
• Provide in-person support for meetings, events, errands, mail, supplies, and other administrative needs to keep operations running smoothly.

Success Indicators

Success is defined by the increased focus, organization, and effectiveness of the CEO, rather than the quantity of tasks completed. The ideal candidate anticipates needs proactively, improves workflows and systems, and helps ensure priority work progresses efficiently.

Qualifications and Experience

• Minimum of a high school diploma or equivalent; associate’s or bachelor’s degree preferred.
• At least two years experience in roles such as Executive Assistant, Administrative Assistant, Operations Coordinator, or similar.
• Proficient with Google Workspace tools including Gmail, Calendar, Drive, Docs, and Sheets.
• Excellent written communication skills capable of producing polished, professional emails and documents.
• Strong multitasking abilities with great attention to detail and capacity to manage competing priorities and deadlines.

Additional Information

• Part-time hybrid position based in New York City with occasional in-person attendance for meetings, events, and organizational support.
• Typical schedule Monday to Thursday, generally 10:00 AM to 4:00 PM ET, with some flexibility as required.
• Compensation range is $22 to $26 per hour, up to 24 hours per week.
• Flexibility to occasionally attend evening meetings or urgent scheduling demands may be necessary.
• This role occasionally represents YVote and the CEO externally.
• Collaboration with the CEO and Chief of Staff is key to supporting communication and executive efficiency.
• Candidate should be comfortable working in a dynamic, evolving startup environment where processes are continually being developed and refined.

Equal Opportunity Employer

YVote/Social Good Fund is committed to fostering an inclusive and diverse workplace and strongly encourages candidates from underrepresented communities to apply.

Application Process

Applicants should submit a resume and a cover letter (maximum 300 words) describing their interest in this role and why they are a strong fit, including specific experience examples. Applications are reviewed on a rolling basis until filled.