Executive Assistant

About the Role

We are looking for a skilled Administrative Business Partner to provide dedicated support to senior leadership in a fast-moving global company. The position is based in London with a hybrid work pattern of three days in the office and two days working remotely. This temporary role is a maternity cover and offers an hourly rate of £34.62, working Monday through Friday from 9:00 am to 6:00 pm.

Responsibilities

• Deliver comprehensive administrative assistance to senior executives and their teams.
• Expertly manage complex, multi-time zone calendars and proactively resolve scheduling conflicts.
• Coordinate all travel logistics including domestic and international trips, handling itineraries, visa processing, documentation, and arrangements.
• Handle financial documentation such as expense reports, invoices, purchase orders, and budget-related tasks.
• Prepare agendas, presentations, briefing notes, and follow-up materials for meetings.
• Organize internal and external events such as team offsites, leadership meetings, workshops, and company-wide activities.
• Serve as a primary contact point coordinating with various stakeholders both within and outside the organization.
• Support initiatives related to company culture, employee engagement, and communication.
• Assist in office space management, workplace coordination, and accommodating employee requests.
• Identify and implement operational improvements to enhance efficiency and processes.
• Manage multiple priorities and projects simultaneously while ensuring accuracy and attention to detail.

Required Qualifications and Experience

• Previous experience supporting senior leadership as an Executive Assistant, Administrative Business Partner, or similar administrative roles.
• Proven skills in managing calendars and scheduling complex meetings.
• Strong background in travel coordination and logistics.
• Experience planning and executing events, offsites, and leadership meetings.
• Advanced skills in building and maintaining stakeholder relationships.
• Excellent verbal and written communication capabilities.
• Ability to handle confidential information with utmost discretion.
• Exceptional organizational and prioritization competencies.
• Demonstrated ability to support multiple senior stakeholders at once.
• Comfortable adapting to fast-paced and dynamic work environments.

Preferred Additional Experience

• Prior support experience for directors or senior leadership teams.
• Experience working within global or matrix-structured organizations.
• Familiarity with budget management, resource allocation, and headcount tracking.
• Strong proficiency with Microsoft Office Suite and collaborative software tools.

Core Competencies

• Executive and administrative support
• Calendar and travel management
• Event planning and coordination
• Stakeholder engagement
• Expense and budget handling
• Project coordination
• Relationship building
• Office and facilities coordination
• Effective communication and organization
• Confidentiality and professionalism
• Process enhancement

Success Indicators

• Smooth, uninterrupted assistance to senior leadership teams.
• Proficient handling of complex calendar, meetings, and travel schedules.
• Effective delivery of significant events and organizational programs.
• Strong internal and external stakeholder connectivity.
• Consistent precision and operational excellence in task execution.
• Proactive problem-solving and efficient priority management in a dynamic setting.

If you thrive in a collaborative, energetic environment and have the skills to support senior business leaders effectively, we encourage you to apply for this vital role.