Executive Assistant at Converse in Boston, MA

About the Role

This position offers a varying annual base salary from $74,600 to $147,500 depending on candidate location, credentials, and experience. As the Executive Assistant, you will provide high-level administrative support to the President & CEO of Converse and a Senior Director, ensuring efficient operation within a fast-paced corporate environment.

Who You Will Collaborate With

You will report directly to senior leadership and play a critical role linking various teams, partners, and stakeholders. Comprehensive information about employee benefits is available separately.

Candidate Profile

• Bachelor's degree in business or related areas or equivalent experience and training.
• At least 5 years of experience supporting senior executives in large corporations; 10+ years preferred.
• Track record collaborating with C-suite executives, government officials, and other dignitaries.
• Strong communication skills, both verbal and written.
• Excellent literacy, numeracy, and communication capabilities.
• Experienced liaising with high-profile individuals such as executive leadership and sponsored collaborators.
• Highly self-motivated and capable of independent work while building cross-team connections.
• Meticulous attention to detail with problem-solving aptitude.
• Adaptability to a dynamic, high-pressure setting dealing with ambiguous situations.
• Background in event planning; budget management and proposal experience desirable.
• Proficiency in Microsoft Office Suite and virtual collaboration platforms; familiarity with Keynote and AI tools like Chat GPT or Microsoft Copilot is advantageous.
• Trusted to exercise discretion with confidential information.
• Availability to occasionally work beyond regular business hours.
• Previous experience with Converse is strongly favored.

Key Responsibilities

• Managing complex calendars, resolving conflicts proactively, and ensuring timely scheduling of meetings and appointments.
• Serving as the main communication liaison for the leaders, managing email correspondence and prioritizing actionable items.
• Organizing meetings and events including venue booking, budgeting, catering, agenda creation, reminders, and collaborating with external entities.
• Coordinating travel arrangements both domestic and international with expense reporting handled promptly.
• Preparing, organizing, reviewing important documents, reports, and presentations; occasionally presenting materials to leadership and teams.
• Providing leadership and mentorship within the administrative community to enhance organizational efficiency.
• Supporting special projects by assisting with planning and execution to meet deadlines and goals.
• Maintaining strict confidentiality of sensitive information and leadership decisions.
• Overseeing office environment setup, new hire onboarding, equipment provisioning, and administrative training as necessary.
• Facilitating culture-building activities such as team events, meetings, offsites, and other collaborative occasions to strengthen team cohesion.

Additional Information

Accommodations are offered during the interview process for candidates needing assistance due to disabilities. Various options are available to ensure an accessible experience. Massachusetts law prohibits requiring lie detector tests as employment conditions. Violations carry legal penalties.