Executive Assistant

About Toll Brothers

Established in 1967, Toll Brothers is a distinguished Fortune 500 company renowned for constructing luxury homes and communities across more than 60 U.S. markets. We cater to a diverse clientele, including first-time buyers, move-up buyers, active adults, and those purchasing second homes, offering a wide variety of product selections and price ranges. At Toll Brothers, we value diverse perspectives and experiences, fostering a workplace culture where employees of all backgrounds are treated with fairness, respect, and dignity. Our commitment to inclusivity ensures that every employee can authentically express themselves in a safe environment.

Role Overview

We are seeking an Executive Assistant to join our Pleasanton, California office. This hybrid role requires in-office presence three days per week. The successful candidate will deliver vital administrative support to senior management by managing complex schedules, handling communications, and maintaining accurate records and reports.

Key Responsibilities

• Coordinate and manage intricate calendars and meetings.
• Organize travel plans including itinerary preparation and logistics management.
• Act as the primary contact point for incoming requests, prioritizing and directing communication effectively.
• Compose, revise, and respond to correspondence with professionalism and clarity.
• Maintain confidentiality by handling sensitive information discreetly.
• Prepare and update reports and spreadsheets regularly.
• Assist with basic budgeting tasks, invoicing, and follow-up on administrative duties.
• Support additional administrative projects as assigned.

Required Qualifications and Skills

• Minimum 5 years of experience providing executive-level administrative support to senior leaders.
• Exceptional written communication skills with an ability to draft clear and professional correspondence.
• Outstanding organizational, time management, and prioritization abilities.
• Capability to handle multiple tasks simultaneously while remaining composed and accurate.
• High level of discretion and professionalism when managing confidential information.
• Proficiency with Microsoft Word, Excel, and email/calendar platforms.
• Sound professional judgment with the capacity to represent company leadership effectively in both written and oral communication.

Preferred Experience

• Background in customer service or hospitality is advantageous.
• Prior experience supporting executives considered a plus.

Compensation and Benefits

The role offers an hourly salary ranging from 27 to 36 dollars and includes an excellent benefits package featuring comprehensive medical and dental coverage, a 401(k) plan with company matching, discounted stock purchase options, and additional savings on mortgages, homes, and appliances.

Equal Employment Opportunity Statement

Toll Brothers is dedicated to providing equal employment opportunities. Employment decisions and policies comply with all federal, state, and local anti-discrimination laws, prohibiting unlawful discrimination or harassment based on an individual's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, disability status, sexual orientation, gender identity or expression, genetic information, marital status, family responsibilities, military status, or any other protected classification.