Executive Assistant

Job Overview

Legado Talent is seeking a skilled Executive Assistant to provide high-level administrative support within a law firm environment based in the Los Angeles Metropolitan Area. This role involves managing complex schedules, preparing official correspondence, and facilitating smooth communication and operations for attorneys and firm leadership.

Key Responsibilities

• Deliver advanced administrative support to attorneys and leadership personnel.
• Handle complex calendar management, meeting scheduling, and coordinate business travel logistics.
• Draft, revise, proofread, and professionally format legal and corporate documents, correspondence, and presentations.
• Organize and prepare agendas and relevant materials for internal and external meetings.
• Safeguard confidential records and sensitive information with strict discretion.
• Act as a primary contact for clients, vendors, and business partners, ensuring professional communication standards.
• Assist with processing expense reports, invoices, and various administrative tasks.
• Arrange office events, client meetings, and oversee special projects as required.
• Monitor deadlines rigorously to ensure timely task completion.
• Support firm-wide initiatives by managing projects, tracking action items, and enhancing administrative workflows.

Qualifications and Skills

• At least three years’ experience in an executive assistant or senior administrative role, preferably within a law firm or similar professional services setting.
• Exceptional organization, time management, and ability to handle multiple priorities efficiently.
• Strong verbal and written communication capabilities.
• High degree of professionalism, confidentiality, and meticulous attention to detail.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• Ability to effectively prioritize competing tasks in a dynamic, fast-paced environment.
• Experience supporting multiple executives or attorneys is advantageous.
• Associate’s or Bachelor’s degree preferred, or an equivalent combination of education and experience.