Executive and Project Officer

About Hobsons Bay City Council

Hobsons Bay City Council is dedicated to innovation, collaboration, and professional growth, aiming to be a leading example in local government. They are committed to fostering a workplace that reflects the community’s diversity and values.

Position Overview

The Executive and Project Officer role is central to the Sustainable Communities directorate, providing high-level executive, project, and governance support to the Director of Sustainable Communities. This hands-on role involves managing executive priorities, coordinating projects, supporting governance and reporting, and cultivating strong internal and external partnerships.

Key Responsibilities

• Deliver confidential executive support including diary management, meeting coordination, and stakeholder communications.
• Prepare comprehensive correspondence, reports, briefings, and other executive documentation.
• Organize corporate events, civic functions, corporate calendars, and Executive Leadership Team materials.
• Lead and contribute to projects, research, and strategic initiatives.
• Drive process improvements and develop systems, policies, and resources to enhance organisational efficiency.

Candidate Requirements

• Possession of a tertiary qualification in Business Administration or a related discipline—or significant relevant professional experience.
• Proven ability to handle complex, confidential matters with discretion and sound judgment.
• Excellent organisational, communication, and stakeholder engagement skills.
• Capability to work independently and collaboratively across diverse teams.
• Experience in project coordination, process enhancement, and senior leadership support within dynamic environments.

Additional Information

This full-time position is based in Altona, Victoria, near public transport, and extends until August 2027. The position offers a salary aligned with Band 7 pay scale, ranging from $106,557 to $118,950 plus superannuation.

Applications must include a cover letter (max 2 pages) expressing interest and a current CV highlighting achievements and qualifications. The closing date for applications is 11:30 pm, 2 August 2026. Late or email submissions cannot be accepted.

Candidates advancing in the recruitment process will be required to complete a National Police Record Check. Applicants must be Australian citizens, permanent residents, or hold valid work permits with full unrestricted work rights.

Work Environment and Benefits

• Hybrid work flexibility allowing remote or on-site presence at newly renovated office facilities.
• Office located centrally in Altona with access to public transport, cafes, parks, and recreational amenities.
• End of trip facilities including bike storage and showers for active commuters.
• Staff access to Employee Assistance Programs, wellness activities, local gym discounts, and various group classes and social clubs.
• Supportive environment emphasizing ongoing professional development and career growth.
• A collaborative team focused on building a sustainable and thriving community.

Diversity and Inclusion

The council is an inclusive employer welcoming applicants from all backgrounds and is dedicated to maintaining a diverse and supportive work setting.