Document Controller

Role overview

The organization is hiring a Document Controller for a full-time, on-site position in Bhairahawa, Lumbini, Nepal, within the Real Estate & Hospitality division for the Hyatt Regency Lumbini project. The selected candidate will oversee the complete lifecycle of project documentation, making sure records are properly registered, distributed, revised, filed, and archived while helping project teams maintain accurate engineering documentation.

Document control duties

• Create and maintain a project document control system aligned with project needs.
• Handle all technical documentation, including architectural, structural, MEP, interior, shop, and as-built drawings.
• Keep the Drawing, RFI, Submittal, Material Approval, Method Statement, and Transmittal registers current.
• Apply correct numbering, revision tracking, and document status management.
• Issue approved drawings and documents to site engineers and relevant departments.
• Make sure the site uses only the most recent approved drawings.
• Work with the client, consultant, contractor, and subcontractors on submissions and approvals.
• Maintain both digital and physical filing systems according to project requirements.
• Prepare weekly and monthly reports on document status.
• Keep project records ready for audit, quality assurance, and handover purposes.
• Ensure project documents are archived properly.

BIM monitoring duties

• Track BIM activities in line with the BIM Execution Plan.
• Coordinate with architectural, structural, MEP, and interior BIM teams.
• Monitor BIM model revisions and updates.
• Confirm that BIM models align with approved shop drawings and IFC drawings.
• Support clash detection and coordination using Navisworks or similar tools.
• Maintain version control and update logs for BIM models.
• Join BIM coordination meetings and keep meeting records.
• Assist in preparing coordinated shop drawings and as-built BIM models.
• Ensure BIM standards are followed as required by the project and consultant.
• Support digital documentation and model-based coordination work.

Coordination responsibilities

• Liaise with client representatives, consultants, contractors, subcontractors, site engineers, and the wider project team.
• Help keep the flow of technical information and project documents smooth and timely.
• Support on-time submission and approval of drawings and materials.

Qualification and experience

A bachelor's degree in Civil Engineering, Architecture, Construction Management, or a related engineering discipline is required. The role calls for 2 to 3 years of experience in document control or engineering coordination on construction projects. Prior exposure to hotel, commercial building, high-rise, or infrastructure projects is preferred, along with experience working with consultants, contractors, and multidisciplinary teams.

Candidate profile

• Solid understanding of engineering drawings and construction documentation.
• Basic understanding of BIM concepts and working knowledge of Autodesk Revit.
• AutoCAD proficiency is preferred.
• Strong document handling and organizational ability.
• Excellent attention to detail and accuracy.
• Good communication and coordination skills.

Application instructions

Applicants should email an updated CV to career@golyangroup.com and mention the job title in the subject line.