Coordinator, Partnerships

About Concordia

Concordia serves as a leading global platform that brings together heads of state, government officials, top executives, and leaders from nonprofits, think tanks, and foundations to develop collaborative, market-oriented solutions addressing critical global challenges. Its flagship Annual Summit is the largest, most inclusive nonpartisan forum held alongside the UN General Assembly, fostering diverse dialogue and action. Regional summits span important global regions including the Americas, United States, Europe, and Africa.

Role Overview

The Partnerships Department oversees Concordia's Programming Partners, Programming Sponsors, and Members, focusing on partnership cultivation, content curation, and cross-sector collaboration. The Coordinator supports all aspects of partnership operations, strategy, execution, and retention.

Key Responsibilities

• Assist the Partnerships Department with managing sponsorships, partnerships, and memberships operations and strategy.
• Collaborate with team members, particularly the Associate Director and Manager, by researching potential programming partners, sponsors, and members to craft targeted pitches.
• Draft and refine written communications including emails, proposals, concept notes, and memos to engage partners and sponsors.
• Implement communication outreach strategies with help from the Communications Department, including preparing email templates, cleaning contact lists, and managing communications tracking systems.
• Support preparation for meetings and events by taking notes and facilitating engagement activities to strengthen relationships.
• Aid in onboarding Programming Partners and Sponsors by developing tailored engagement strategies, thought leadership opportunities, and communication plans.
• Lead data coordination efforts for Programming Sponsors and Partners, ensuring accurate and consistent information management primarily within Salesforce.
• Coordinate team data reviews and facilitate effective communication about data goals and responsibilities.
• Serve as liaison between Partnerships Team and CRM Manager to optimize data tracking.
• Determine and manage appropriate data tracking methods and maintain alignment between Salesforce and supplementary trackers.
• Implement operational workflows and task management systems to streamline sponsor, partner, and member relationship management, including onboarding processes.
• Monitor ongoing sponsor relationship progress, liaising with internal teams to maintain updated Salesforce records.
• Provide scheduling support for the Associate Director of Partnerships.

Candidate Profile and Qualifications

• Holder of an undergraduate degree or possesses 1-2 years of experience in administrative assistance or sales/business development roles.
• Exceptional writing and editing abilities capable of addressing varied audiences.
• Proficient in Salesforce and Microsoft Office suite.
• Adaptable to flexible scheduling, with excellent task prioritization, time management, and collaborative communication skills across organizational levels.
• Strong interpersonal skills coupled with a good sense of humor and commitment to excellence.
• Keen interest in learning about strategic partnership building in both nonprofit and for-profit sectors.
• Effective collaborator adept at managing relationships internally and externally toward common objectives.
• Calm under pressure, with strong focus on deadlines.
• Proactive, responsible, and flexible in responding to dynamic work demands.
• Comfortable working across multiple time zones to accommodate the global nature of Concordia’s partnerships and projects.
• Highly motivated, goal-focused, and attentive to organizational success.
• Willingness to travel and support events beyond regular working hours, including weekends.

Location and Work Environment

The position is based at Concordia's New York, NY office; however, candidates located outside New York and the US — particularly in Washington, DC, the Middle East, or Europe — are encouraged to apply since Concordia operates as an international workplace.