Back Office Executive

Role Overview

The Back Office Executive will oversee the coordination of daily project activities and ensure adherence to project timelines. The role demands meticulous maintenance of project documentation and consistent communication between multiple departments and external parties.

Key Responsibilities

• Manage and coordinate daily project tasks to keep schedules on track.
• Prepare comprehensive documentation including reports, Minutes of Meeting (MOM), and presentations.
• Assist in generating Detailed Project Reports (DPRs), Gantt charts, and timelines to monitor project progress.
• Support documentation efforts for government subsidy programs such as SMDI, GSBTM, and Biotechnology Policy.
• Collaborate closely with departments like R&D, Production, Quality Assurance, Quality Control, Purchase, Finance, and Regulatory compliance.
• Follow up diligently with vendors, consultants, architects, contractors, and government officials regarding outstanding matters.
• Maintain organized records of quotations, purchase orders, invoices, approvals, and statutory paperwork.
• Track project milestones and compile weekly and monthly status updates for senior management.
• Maintain both hard copy and electronic project files systematically.
• Draft professional emails, official letters, and other correspondence necessary for project support.

Requirements

• Strong organizational and multitasking abilities to manage project documentation and follow-ups.
• Effective written communication skills for preparing reports and official correspondence.
• Familiarity with government subsidy documentation and project reporting tools like Gantt charts preferred.
• Ability to coordinate with cross-functional teams and external stakeholders smoothly.

Compensation

The monthly remuneration for this role ranges from INR 16,000 to INR 20,000.